Accounts Payable Specialist
SGA Design Group•Tulsa, OK
About The Position
SGA Design Group is seeking a detail-oriented Payables Specialist to manage end-to-end processing and payment of sub-consultant and contract labor invoices. This role coordinates closely with project teams, consultants, vendors, and Accounting to ensure invoices are accurate, compliant, properly approved, and paid on time. The position also supports payables for scanning/data capture services, maintains payables documentation standards, and provides backup support across A/P functions.
Requirements
- 3+ years of accounts payable experience (project-based/professional services preferred).
- Strong attention to detail, organization, and follow-up; comfortable with Excel and ERP systems (Deltek Vantagepoint a plus).
Nice To Haves
- Experience with sub-consultant and/or contract labor payables preferred.
Responsibilities
- Review, track, and process sub-consultant and contract labor invoices (coding, backup, terms, approvals).
- Reconcile sub-consultant statements, monitor open/aging items, and resolve discrepancies.
- Maintain compliance tracking (W-9s, COIs/insurance, agreements, onboarding documentation).
- Process payments in accounting system (check runs/EFT), maintain vendor records, and support invoice holds/accrual tracking.
- Enter and maintain invoices and attachments in Deltek Vantagepoint; support invoice scanning/filing standards.
- Coordinate with vendors/consultants on invoice questions and payment status; provide backup coverage as needed.
Benefits
- competitive benefits and compensation package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
