Accounts Payable Specialist

Mariani Landscape • Saint Paul, MN

9d • Onsite

About The Position

Southview Design is seeking top talent to join our team as an Accounts Payable Specialist. The Accounts Payable Specialist is responsible for the end-to-end accounts payable process, including vendor set up, invoice processing and cash disbursements. Acts as a point of contact between vendors, accounting team, and operations.

Requirements

• Minimum of 1-2 years of related experience (landscaping or construction industry preferred) or an equivalent mix of education and accounts payable experience.
• Experience with accounting processing software (Stampli or NetSuite preferred but not required).
• Strong written and verbal communication skills.
• Time management, creative problem solving, organization, and customer service skills/experience required.
• Bilingual -Spanish a plus.

Nice To Haves

• Associates Degree or above preferred.

Responsibilities

• Process all invoices daily using current operational, accounting, and invoicing software.
• Audit invoices for errors including proper sales and use tax, price discrepancies, duplicate billings, missing Purchase Orders, and discounts. Adjust as necessary.
• Distribute, monitor, and ensure invoices have proper approval.
• Coordinate with purchasers and suppliers to resolve discrepancies.
• Process weekly vendor payments via check, credit card, or ach either in house or via vendor portal.
• Manage credit cards including ordering new cards, canceling for terminations, and reordering damaged cards.
• Vendor set up, maintenance and completion of requested credit applications.
• Oversee sub approval process, ensuring subcontractors have submitted proper insurance, MSAs, and a W-9.
• Monitoring vendor statements with invoices to verify cost of products are the same on each invoice and all invoices have been received.
• Works with internal staff and insurance agencies to distribute COIs.
• Assist with month end close (journal entries, reconciliations, etc.).
• Assist in annual 1099 processing.
• Ad hoc reporting for month-end and year-end accounts payable spend.
• Back-up staff accountant when necessary.
• Back-up for answering incoming calls and taking phone leads.
• Additional duties as assigned.
• Duties, responsibilities, and activities may change at any time.

Benefits

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid Time Off
• Tuition Reimbursement (after one year of service)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree