Accounts Payable Specialist

THE DOUGLASTON COMPANIES • New York, NY

1d • $31 - $38 • Onsite

About The Position

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.

Requirements

• 2+ years of accounting experience, preferably in accounts payable in the construction industry
• Bachelor’s degree in accounting or finance preferred
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
• Authorized to work in the United States

Nice To Haves

• Sage 300, Avid Pay, Titanium, & Microsoft Excel
• Strong analytical and organizational skills
• Clear verbal and written communication skills

Responsibilities

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses
• Process a high volume of vendor invoices accurately and efficiently
• Route invoice for approval and follow up and outstanding approvals
• Prepare and process weekly payment runs, including ACH, check, and wire transfers
• Reconcile vendor statements and promptly resolve discrepancies
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation
• Support the ongoing monitoring and maintenance of project budgets
• Monitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolution
• Communicate with clients, general contractors, and internal teams regarding invoice questions or discrepancies
• Ensure compliance with internal controls and company policies
• Assist with other accounting and administrative tasks as directed

Benefits

• Continuous Learning and Development: ongoing professional development through in-person and virtual training programs
• Community Commitment: actively gives back
• Career Advancement: invest in your personal and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level