Accounts Payable Specialist

American College of Surgeons • Chicago, IL

4h • Hybrid

About The Position

The American College of Surgeons (ACS) is a professional and educational organization of surgeons founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery, and with over 90,000 members, it is the largest organization of surgeons in the world. The Accounts Payable Specialist position focuses on the accurate and timely processing of vendor invoices, travel & expense reimbursements, and scholarship/award payments within a high-volume, deadline-driven environment. Key responsibilities include setting up new vendors, verifying vendor information, and providing training and support to new College employees regarding the Emburse Enterprise system and general expense processing. This non-exempt role reports to the Accounts Payable Manager in the Division of Finance and Facilities. It is a hybrid position based in the Chicago office, requiring 3 days per week in the office and 2 days remote, with an initial requirement of 5 days per week onsite for the first few months for training.

Requirements

• High school diploma or higher
• At least 2+ years of accounts payable and expense report processing experience, or 3+ years of similar professional accounting experience
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint)
• Strong ability to review invoices and expense reports for accuracy and compliance
• Customer service experience
• Attention to detail
• Team focus
• Strong written and oral communication skills
• Ability to analyze discrepancies, resolve payment issues, and escalate concerns as needed
• Capacity to manage multiple invoices, expense reports, and tasks efficiently while meeting deadlines

Nice To Haves

• An associate’s degree
• Proficiency in ERP systems (Business Central, Navigator, SAP, Oracle, or Similar)
• Experience with automated employee expense reimbursement products (Emburse Enterprise, Concur)

Responsibilities

• Accurate and timely processing of vendor invoices
• Accurate and timely processing of travel & expense reimbursements
• Accurate and timely processing of scholarship/award payments
• Set up new vendors and verify vendor information
• Training of new College employees in the Emburse Enterprise system
• Answering questions about normal expense processing and Emburse Enterprise
• Assist with the annual processing of 1099’s
• Assist with monthly journal entries as assigned
• Assist with reconciliation of specific liability accounts
• Other duties as assigned

Benefits

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees