Accounts Payable Specialist

Southern Power Systems•Baton Rouge, LA

9d•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing the company’s outgoing financial obligations, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. This role supports the integrity of financial data, maintains vendor relationships, and ensures compliance with company policies and accounting standards.

Requirements

High school diploma or equivalent required; Bachelor’s or associate degree in business/accounting is preferred but not required.
5+ years of professional experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Experience working both independently and in a team environment.
Strong analytical and problem-solving capabilities.
Possess excellent communication skills to interface effectively, both internally and externally.
Strong computer skills, including Microsoft Office Suite.
Willingness to learn and operate client provided programs and systems.
Reasoning Development: Ability to carry out instructions furnished in written or oral form; strong problem-solving skills.
Ability to effectively manage multiple priorities and properly identify issues requiring immediate attention from those that are less urgent.
Ability to examine information, facts, and data, and draw logical conclusions from available information.
Ability to sit, stand, and move between workstations throughout the day.
Must be able to work in a fast-paced environment, handling multiple requests simultaneously.
Candidates will be required to pass initial screenings and maintain active status: Drug & Alcohol Test Criminal Background Check LA Driver’s License Status Check

Nice To Haves

Experience in the construction industry is preferred.
Experience with Acumatica ERP (accounting software) is a plus but not required.

Responsibilities

Process high-volume vendor invoices and subcontractor invoices, ensuring proper coding to jobs, cost codes and general ledger accounts
Match purchase orders, receipts, and invoices (3-way match) where applicable
Review and verify subcontractor invoices against contract terms and approved change orders
Schedule and prepare payments via check, ACH, or wire transfer
Maintain and reconcile accounts payable subledger to the general ledger
Review and process employee expense reports in accordance with company policy
Respond to vendor inquiries and resolve discrepancies in a timely manner
Maintain accurate vendor records, including W-9s, and payment terms
Assist with month-end close, including accruals and account reconciliations
Support annual 1099 preparation and reporting requirements
Ensure compliance with internal controls and audit requirements
Identify and implement process improvements to increase efficiency and strengthen internal controls
Track and collect required documentation from subcontractors, including W-9s, certificates of insurance (COIs), and lien waivers
Ensure compliance with contractual and regulatory requirements prior to payment release
Reconcile accounts payable subledger to the general ledger
Assist with month-end close, including accruals for unbilled job costs
Support job cost reporting accuracy by ensuring expenses are recorded in the correct accounting period
Collaborate with project managers and procurement teams to resolve invoice and cost issues
Review and ensure the submission, approval and accuracy of employee time sheets
Provide front-office support, including answering and directing incoming phone calls in a professional manner
Other job duties as assigned