Accounts Payable Specialist

Aston Carter•Upland, CA

4d•Onsite

About The Position

This part-time Accounts Payable Specialist will support the accounting department by focusing primarily on reconciliations, vendor statement reviews, and expense report management, with a smaller portion of time dedicated to invoice processing. This role is ideal for a detail-oriented professional with 2+ years of accounts payable experience who enjoys working with numbers, resolving discrepancies, and maintaining accurate financial records using tools such as QuickBooks, Excel, and related systems.

Requirements

2+ YOE in accounts payable
Ability to process 100+ invoices weekly
Experience with 2 and 3-way matching
Experience with reconciliations
Must have experience with processing expenses
Basic knowledge in Excel

Responsibilities

Perform regular accounts payable reconciliations, including reconciling vendor statement and credit card vendor statements to ensure accuracy and completeness.
Process accounts payable invoices, handling approximately 20% of the workload, and ensure invoices are coded correctly and entered accurately into the accounting system.
Manage and process employee expense reports, including coding expenses and entering data into the system in a timely and accurate manner.
Review supporting documentation for invoices and expenses to verify accuracy, proper approvals, and compliance with company policies.
Investigate and resolve discrepancies in vendor accounts, statements, and expense reports by researching issues and collaborating with internal stakeholders and vendors as needed.
Maintain organized and up-to-date accounts payable records to support reporting, audits, and month-end close activities.
Use QuickBooks and other accounting tools to enter, track, and reconcile accounts payable transactions.
Utilize Excel, including pivot tables and VLOOKUP functions, to analyze data, prepare reconciliations, and support reporting needs.
Collaborate closely with the accounting team and leadership to support overall department goals and ensure smooth day-to-day operations.