Accounts Payable Specialist

Hulsing Enterprises • Asheville, NC

13h • Remote

About The Position

Accounts Payable Specialist (Remote - Based in Asheville, NC) The Accounts Payable Specialist is responsible for supporting the full cycle accounts payable function in a natural/organic multi-unit grocery retail environment. Using QuickBooks Online for accounting and Ramp for invoice management, this role ensures accurate, timely, and compliant processing of invoices, payments, and related financial transactions. The Specialist maintains vendor relationships, assists with reconciliations, and supports financial accuracy and operational efficiency while contributing to Earth Fare's mission of promoting healthy living through responsible fiscal stewardship.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 2–4 years of experience in accounts payable or general accounting; QuickBooks Online experience preferred.
• Proficiency in accounting systems, attention to detail, organization, and communication skills.
• Detail-oriented, dependable, proactive, and a collaborative team player aligned with company values.

Nice To Haves

• QuickBooks Online experience preferred.

Responsibilities

• Process day-to-day accounts payable transactions, including invoice receipt, coding, data entry, and approvals.
• Execute weekly payment runs and ensure adherence to payment terms.
• Maintain vendor records and assist with onboarding documentation.
• Resolve invoice discrepancies with vendors and internal teams.
• Perform vendor statement reconciliations.
• Maintain organized and audit-ready AP documentation.
• Support cash flow tracking and forecasting.
• Assist with sales tax reporting and filing.
• Support property tax, permits, and licenses tracking.
• Maintain insurance and administrative financial documentation.
• Monitor AP aging and flag urgent items.
• Ensure compliance with policies and procedures.
• Support month-end close activities.
• Perform additional administrative and financial tasks as assigned.

Benefits

• Health, Vision, and Dental Insurance for full-time employees
• 401k and Retirement Planning
• Paid Time Off
• 20% Store Discount and discounted hot bar and salad bar
• Flexible Scheduling
• Supportive Working Environment: Our Team Members and Leadership work together to co-create a working environment where each person’s unique traits and talents are valued. We believe that every person’s role is important and that clear communication and respect for one another are paramount to shaping our experience at work each day.
• Opportunities for Growth: Empowering and developing our Team Members is integral to our company values. We ensure that each person has the support, tools, and knowledge to master their current roles. We encourage our Team Members to express interest in learning new skills and pursuing opportunities for advancement.
• Community Relationships: We encourage our Team Members to cultivate community relationships that will positively impact our neighbors, partners, and the environment. We do this through a conscious effort to partner with outside organizations and host supportive community events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees