Accounts Payable Specialist

Kelley Williamson Company•Rockford, IL

3d•$20 - $26

About The Position

Join a company with deep roots and big opportunities! Since 1926, Kelley's Market has been serving Northern Illinois and Southern Wisconsin as a family-owned convenience store chain. As an ExxonMobil distributor, we're continuously growing and innovating to meet our customers' needs with new products, services, and technology. We pride ourselves on offering top-quality products underscored with outstanding service—and that starts with our team. The Accounts Payable Clerk plays a vital role within the Finance Department, responsible for accurately receiving, reviewing, and processing all invoices and statements submitted by vendors. By maintaining precise records and ensuring timely payments, the Accounts Payable Clerk helps safeguard the company’s credibility and trust with its suppliers. This role also supports internal financial reporting by reconciling accounts, resolving discrepancies, and adhering to established accounting policies and procedures. This position reports to the Office Manager.

Requirements

2+ years of relevant experience, in an accounts payable or general accounting scope
Strong communication and interpersonal skills
Intermediate math skills with the ability to calculate figures and amounts, such as discounts and adjustments
Proficient in Microsoft Office tools, such as Outlook and Excel
Ability to handle sensitive and confidential information appropriately

Nice To Haves

Adaptable and able to manage multiple priorities while meeting deadlines
Associate’s Degree in Accounting or other relevant field

Responsibilities

Process invoices daily by checking all incoming invoices for accuracy, obtaining approval from departments, and assigning general ledger numbers
Contact vendors when there are billing issues
Enter all invoices, including bills from retail stations, into the computer
Print and mail checks daily
Handle incoming and outgoing US mail each day
Renew utility and phone contracts with management approval
Ensure that the company postage machine is fully operational to include proper supplies and funds available for use
Renew company vehicle registrations each month
Assist in answering calls on the company’s main line, routing calls appropriately
Audit store paperwork daily
Perform reasonable special projects as assigned to ensure the effective and efficient operations of the organization
Collaborate effectively with team members and take direction from leadership