Accounts Payable Specialist

Wunderlich-Malec Careers•Eden Prairie, MN

9d•Hybrid

About The Position

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is: 100% employee-owned company with over 40 years of industry history Entrepreneurially Minded ENR top 500 firm We are hiring an Accounts Payable specialist based out of our HQ in Eden Prairie. This is a hybrid role. The major responsibility of this position will be to manage the full cycle of accounts payable processing and all related tasks in a timely, accurate, and efficient manner.

Requirements

High School degree is required. Some coursework in accounting and mathematics is beneficial.
Minimum of three years’ experience in Accounts Payable including AP coding and processing for multiple companies and organizations
Basic knowledge of accounting principles and procedures including ability to prepare and post journal entries
Computer knowledge of MS Office, Excel and accounting systems in general
Accurate and proficient in ten key and keyboarding skills strongly desired
Attention to detail is required
Seeing, hearing, dexterity in hands with ability to use keyboard for essential job functions.

Responsibilities

Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures
Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies
Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data
Ensure all sales and/or use tax has been appropriately applied to overhead and non-resale purchases. Also, ensure that sales tax is not paid on purchases for resale
Knowledge of vendor terms to ensure timely payment and appropriate use of discounts
Daily posting of invoices to ensure timely project and financial information
Generate accounts payable and refund checks weekly and issuance of an occasional check upon immediate need.
Record ACH and wire payments daily
Research vendor statements and respond to vendor inquiries on a timely basis
Maintain paper and electronic records in accordance with Company policies including all paper and electronic filing, scanning, and storage.
Annually prepare new vendor files and destroy files following retention policies
Perform monthly review of accounts payable list with attention given to credits that haven’t been used or refunded and aging invoices that haven’t been paid
Assist in the preparation of 1099 forms for year-end
Basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries
Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences
Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies
Provide assistance when requested for special projects