Accounts Payable Specialist (Onsite)

Nova Home Loans•Tucson, AZ

5d•Onsite

About The Position

This Accounts Payable Specialist is responsible for processing invoices, expense reimbursements, credit card transactions, and vendor payments accurately, efficiently, and timely. Responsibilities include daily file maintenance, data entry, reconciliations, proper classification of accounting transactions, and proactive follow-up to ensure completeness and accuracy. This role also provides responsive support and exceptional customer service to internal departments, branches, and external vendors while maintaining confidentiality and operational excellence across NOVA Home Loans. This is a fully on-site position, based at our Corporate office in Tucson, AZ.

Requirements

High School Diploma or GED is required.
Two (2) to five (5) years’ experience in accounts payable.
Demonstrated proficiency working with automated accounting systems.
Knowledge of generally accepted accounting principles (GAAP), accounts payable processes, and standard accounting procedures.
Ability to accurately calculate, reconcile, post, and maintain accounting records and financial data with a high level of attention to detail.
Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
Ability to analyze and resolve discrepancies, research issues, and follow through to resolution in a timely and professional manner.
Strong customer service skills with the ability to communicate effectively and professionally with internal employees, branches, management, and external vendors.
Ability to maintain confidentiality while handling sensitive financial and employee information.
Proficiency in Microsoft Office Suite, including intermediate Excel skills and working knowledge of Outlook and Word.
Ability to work independently with minimal supervision while also contributing effectively in a collaborative team environment.
Strong written and verbal communication skills with the ability to provide clear and responsive follow-up.
Ability to prioritize workload efficiently and maintain accuracy under deadlines and high transaction volume.

Nice To Haves

One (1) to three (3) years’ experience within the mortgage industry is preferred.
Knowledge of accounting systems, invoice processing, reconciliations, expense reporting, and electronic filing systems is preferred.

Responsibilities

Handle vendor, branch, and internal employee correspondence professionally via phone and email while providing responsive customer service and issue resolution.
Receive, research, and resolve internal and external inquiries regarding invoices, payments, expense reimbursements, credit card transactions, purchase orders, and account status.
Prepare and process batch check runs, wire transfers, ACH transactions, and other vendor payments accurately and timely.
Process remittance information from checks, drafts, and wire transfers and apply payments appropriately within the financial system.
Review, code, and process invoices, vouchers, expense reports, and check requests in accordance with company policies and accounting procedures to ensure accurate financial reporting.
Ensure all invoices, reimbursements, and payment requests are properly documented, approved by authorized personnel, and submitted timely for payment processing.
Reconcile vendor statements, credit card transactions, and assigned accounts by identifying discrepancies, researching issues, and correcting errors or omissions as needed.
Investigate and resolve issues related to invoice processing, purchase orders, payment discrepancies, and vendor account balances.
Prepare purchase order requisitions and match supporting documentation, including purchase orders, invoices, receipts, and approvals, prior to payment processing.
Assist with maintaining organized financial records, electronic files, and supporting documentation in accordance with company policies and audit requirements.
Support month-end close processes by preparing reports, reconciliations, and other required accounting documentation.
Track and follow up on missing receipts, approvals, or supporting documentation to ensure timely and accurate processing of transactions.
Maintain confidentiality of financial, employee, vendor, and company information.
Perform other duties and special projects as assigned.