Accounts Payable Specialist
About The Position
VarcoMac is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment. They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects. This person is accountable for high-volume invoice processing, vendor management, and payment execution. The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- 2–5+ years of accounts payable experience
- Experience with high-volume processing and job costing
- Strong knowledge of accounts payable processes and financial controls
- Experience with ERP systems (e.g., Sage, Vista, NetSuite)
- Proficiency in Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to meet deadlines and manage competing priorities
- Excellent communication and problem-solving skills
Nice To Haves
- Background in construction or electrical industry preferred
- Knowledge of subcontractor compliance (lien waivers, COIs) preferred
Responsibilities
- Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals
- Provide guidance on invoice coding, discrepancies, and payment processes
- Act as a point of contact for vendor inquiries and issue resolution
- Process high-volume vendor and subcontractor invoices (PO and non-PO)
- Perform 2-way and 3-way matching (invoice, PO, receiving)
- Verify invoice accuracy, pricing, approvals, and coding
- Ensure proper assignment to jobs, cost codes, and GL accounts
- Support job costing and project financial tracking
- Work with project managers to resolve invoice discrepancies
- Coordinate with vendors, subcontractors, and internal teams
- Maintain documentation for subcontractor compliance (COIs, lien waivers)
- Maintain accurate vendor records, W-9s, and invoice documentation
- Prepare and review AP aging reports and payment summaries
- Reconcile AP subledger to general ledger
- Support month-end close activities
- Follow company accounting policies and internal controls
- Identify opportunities to improve AP processes and efficiency
- Ensure compliance with audit and documentation requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
