Accounts Payable Specialist

TEMPE COMMUNITY ACTION AGENCY INC•Tempe, AZ

7d•$40,000 - $50,000•Hybrid

About The Position

The AP Specialist is responsible for ensuring the agency's bills are accurately maintained and on time. The position provides financial and accounting support services for the administrative offices. The position handles a wide array of tasks, handles confidential information, is well organized, demonstrates strong data entry skills, shows exceptional attention to detail, and a personal passion to support to the organization’s mission. The ideal candidate is skilled, self-driven, mature, and able to think critically and strategically. This is a full-time, non-exempt hybrid role.

Requirements

Outstanding organizational and time management skills and demonstrated ability to meet deadlines in a fast-paced quickly ever-changing environment
Able to multi-task, prioritize projects, and complete complex and highly detailed tasks with minimal supervision
Excellent data entry skills and keen attention to detail.
Proficient with Excel, Microsoft 365 (Teams and SharePoint)
High level of personal integrity and credibility
Excellent communication skills (both written and verbal) and ability to communicate with a variety of internal and external stakeholders
Ability to translate financial terminology and concepts to (and to effectively collaborate with) programmatic and fundraising colleagues who do not necessarily have accounting expertise
A successful track record in setting priorities; data analysis, organization and problem-solving skills which support and enable sound decision making
HS Diploma/Equivalency required.
Two or more years directly related experience handling finance records and office/administrative responsibilities, preferably in a nonprofit setting
Possess an Arizona Driver’s License, current auto insurance, and a vehicle to use for work activities.
Level One Fingerprint Clearance.

Nice To Haves

Experience with QuickBooks preferred.
Associate degree (or higher) preferred

Responsibilities

Process accounts payable
Receive invoices and supporting documentation
Code and record vendor invoices and procurement transactions
Verify costs according to agreed-upon terms
Coordinate approval process of invoices, check requests, and payments
Schedule and prepare payments to vendors
Maintain records related to accounts payable
Assist in preparing reports of delinquent accounts and respond to customer/vendor inquiries as requested
Conduct procurement for materials and supplies used by the agency.
Prepare and reconcile employee credit card transactions.
Maintain check inventory.
Assist with preparing/submitting deposits.
Assist with month-end closing.
Prepare month end-closing entries for detailed reporting and research and resolve all payment problems.
Serve as a liaison on A/P related questions as needed with other internal departments and external/vendor organizations.
In collaboration with contract liaisons, establish and maintain relationships with vendors.
Analyze processes to improve the payment process.
Produce reports and account analyses.
Support internal controls over accounting systems and records maintenance involved in the accounts payable function to ensure compliance with agency policy.
Assist with special projects relating to the position, including but not limited to audit preparation, processing of annual 1099-MISC forms and 1096 for appropriate vendors, and tracking in-kind contributions.
Assist with issue tracking and escalation process and manage problem resolution.
Perform data entry in QuickBooks accounting system on the accrual basis in compliance with GAAP
Help ensure financial transactions are recorded timely and accurately.
Recommend solutions to reduce expenses and maximize efficiency.
Contribute to the development of department policies and procedures by documenting processes related to the position.