Accounts Payable Specialist

MW Components•Versailles, IN

7d•$53,000 - $59,000

About The Position

The Accounts Payable (AP) Specialist is responsible for managing the company’s payables process, ensuring accurate and timely processing of invoices, payments, and financial transactions. The role supports financial operations by maintaining vendor relationships, reconciling accounts, and ensuring compliance with accounting policies and procedures.

Requirements

High school diploma or equivalent
Minimum of two (2+) years of accounts payable or general accounting experience.
Strong attention to detail and accuracy.
Ability to manage multiple deadlines in a fast-paced environment.
Excellent communication and customer service skills.
Proficiency in Excel and general accounting software.
Understanding of basic accounting principles.

Nice To Haves

Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
Experience with accounting or ERP systems (SAP, Oracle, NetSuite, QuickBooks, etc.) preferred.

Responsibilities

Review, code, and process invoices in accordance with company policies.
Match purchase orders, receipts, and invoices (3-way match).
Ensure proper approvals and resolve discrepancies with vendors or internal departments.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Ensure payments are made accurately and on time.
Maintain accurate payment records and documentation.
Act as the primary point of contact for vendor inquiries.
Reconcile vendor statements and resolve billing issues.
Maintain up-to-date vendor files and W-9 documentation.
Reconcile AP subledger to the general ledger.
Monitor aging reports and follow up on outstanding credits or issues.
Assist with month-end closing tasks, accruals, and financial reporting.
Ensure adherence to accounting standards and internal controls.
Support audits by providing documentation and explanations.
Maintain confidentiality and ensure accuracy of financial information.