Accounts Payable Specialist
About The Position
The Accounts Payable Specialist position is responsible for ensuring that bills are paid accurately and on time, assisting with month-end closing procedures, and collaborating with other departments to ensure proper coding of expenses. This role involves reviewing invoices for proper documentation and approval before processing, processing and entering invoices and check requests accurately and efficiently into accounting software, and reconciling vendor accounts and resolving any discrepancies or issues. The specialist will also maintain accurate financial records, communicate with vendors regarding payment status and inquiries, prepare and process electronic payments and transfers, and provide supporting documentation for audits. Maintaining vendor files and contact information, and ensuring compliance with company policies and procedures related to accounts payable are also key responsibilities. The company, Heller's Gas, Inc., is a family-owned and operated business that has supplied propane products and custom fireplaces since 1941, serving residential, commercial, industrial, and agricultural customers in the Mid-Atlantic Region and beyond. They pride themselves on providing quality products at an affordable price with excellent service and support, and are a rapidly expanding company with growth opportunities.
Requirements
- Relevant experience required (2+ years)
- Familiarity with Microsoft Office and Excel
- Employment is conditional on verification of background check(s) and pre-employment/random drug testing
- Organizational skills
- Attention to detail
- Team oriented
Responsibilities
- Ensuring that bills are paid accurately and on time
- Assisting with month-end closing procedures
- Collaborating with other departments to ensure proper coding of expenses
- Reviewing invoices for proper documentation and approval before processing
- Processing and entering invoices and check requests accurately and efficiently into accounting software
- Reconciling vendor accounts and resolving any discrepancies or issues
- Maintaining accurate financial records, including invoice copies, purchase orders, and approvals
- Communicating with vendors regarding payment status and inquiries
- Preparing and processing electronic payments and transfers
- Providing supporting documentation for audits
- Maintaining vendor files and contact information
- Ensuring compliance with company policies and procedures related to accounts payable
Benefits
- Comprehensive benefits package
- 401(k) and profit sharing
- Paid holidays & vacation/sick time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
