Accounts Payable Specialist

Quikrete Heavy Construction Materials•Newberry, FL

2d•Onsite

About The Position

We are looking for an ACCOUNTS PAYABLE SPECIALIST to join our plant team in Newberry, FL. As an Accounts Payable Specialist with Quikrete Heavy Construction Materials, you will be responsible for managing outgoing payment processing and ensuring vendors are paid accurately and on time.

Requirements

High School Diploma/GED
1-2 years of office administrative experience
Proficient in Microsoft office programs
Strong attention to detail
Ability to effectively communicate verbally and in writing
Must display good employability skills (attendance, job performance, attitude, willingness to work, etc.)
Able to multi-task and provide support to the organization as needed
Flexibility in job duties and willingness to help others

Responsibilities

Receive raw materials, verifying quantities and condition against purchase orders and delivery documentation.
Accurately record all incoming materials in the inventory system in a timely manner.
Support month-end procedures in reconciling inventory discrepancies by comparing physical counts to system records.
Support inventory accuracy through cycle counts, audits, and ongoing monitoring of stock levels.
Maintain clear communication with operations and purchasing teams to ensure timely receiving and resolution of discrepancies.
Maintain organized and accurate records of all receiving and inventory transactions and ensure proper storage and labeling of materials.
Ensure compliance with company policies, safety standards, and regulatory requirements.
Provide support in monitoring the AP inbox and maintaining organized accounts payable record.
Review, code, and process standard voucher services/parts invoices in the accounting system, ensuring accuracy and completeness.
Perform three-way matching of purchase orders, receipts, and invoices in services/parts tracking system; escalate discrepancies as needed.
Reconcile processed transactions and vendor statements; investigate and resolve differences.
Support month-end close by preparing AP accruals for review and approval.
Assist with vendor maintenance and communications, with all changes subject to management approval.
Maintain electronic files of invoices and supporting documentation and provide tax exemption forms when required.
Submit invoice batches for review and approval prior to payment processing.
Protect confidential information and perform other duties as assigned.