Accounts Payable Specialist

Dutch Bros Coffee•Phoenix, AZ

5d•Hybrid

About The Position

The responsibility of the Accounts Payable Specialist is to control expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. The Accounts Payable Specialist will work to reconcile processed work by verifying entries and comparing system reports to balances, while keeping DB information confidential. This position will ensure bills are paid on time and correctly, while ensuring monthly-close deadlines are met and any vendor discrepancies are rectified quickly.

Requirements

1 year of Administrative experience or a combination of education and experience
Proficient computer skills, including Microsoft Office and Excel
Experience with spreadsheets and automated accounting systems
Strong attention to detail and understanding of logical statements and advanced mathematical calculations
Excellent interpersonal, written, and oral communication skills
Ability to work in a team environment with a positive attitude and willingness to learn
Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
Must be able to collaborate in-person with occasional impromptu in-person meetings
Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches.
Must be able to occasionally move or lift office items up to 25 pounds
Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Nice To Haves

A Bachelor’s or Associate's degree in Accounting, a plus
2-3 years of hands-on accounting or accounts payable experience is a plus

Responsibilities

Ensure all bills are paid on time and accurately: Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entries
Ensure required approvals and supporting documentation are posted according to the Delegation of Authority Schedule and submit payment journals for Checks, ACH, and e-payments
Reconcile vendor payment journal transactions and settle vendor balances
Protect the organization's value by keeping information confidential
Ensure monthly-close deadlines are met, and maintain accounting ledgers: Ensure the completion of monthly tasks prior to the accounts payable lock deadline
Be a willing contributor; step in and help your team as time and workload demand
Maintain accounting ledgers by verifying and posting account transactions
Update job knowledge by participating in educational opportunities
Timely and accurately reconcile vendor discrepancies: Reconcile processed work by verifying entries and comparing system reports to balances
Verify vendor accounts by reconciling monthly statements and payment schedules
Maintain and clear vendor aging to ensure timely vendor payments
Ensure vendor credits are applied or refunds are requested when applicable
Update job knowledge by participating in educational opportunities
Support leadership by conducting basic reporting and analysis where applicable
Other duties as assigned