Accounts Payable Specialist

Greenpoint Technologies • Bothell, WA

12d • Onsite

About The Position

This is a temporary role, employed through an agency. The Accounts Payable Specialist is responsible for executing day-to-day accounts payable transactions in accordance with company policies, internal controls, and accounting standards. This role focuses on accurate and timely invoice processing, vendor maintenance, and payment preparation in a high-volume environment.

Requirements

• Associate degree (AA) or equivalent from two-year college or technical school, minimum of 3 years of Accounts Payable experience, or equivalent combination of education and experience.
• US Person Required - this position requires special access. A US Person is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.
• A full understanding of AP processes is required.
• Proven ability to process a high volume of invoices accurately and efficiently.
• Confident in asking questions, ability to follow instructions and share feedback as needed.
• Strong analytical skills and proficiency with accounting software and MS Suite.
• Ability to work well independently and cross-functionally as part of an established and growing team.
• Strong sense of ethics, character and interpersonal skills.
• Experience with full-cycle procure to pay process.
• Ability to communicate effectively with vendors and internal stakeholders.
• Ability to meet deadlines and adapt to changing priorities.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime when necessary.

Nice To Haves

• Experience in a manufacturing environment is preferred.
• Experience working for a US government contractor and understanding allowable cost requirements under DFARs, FARs and CAS is beneficial.

Responsibilities

• Process vendor invoices, including data entry, validation, and full 3-way matching as required, resolving any discrepancies with relevant stakeholders.
• Review invoices and expense claims for unallowable costs in accordance with established policies and escalate exceptions as required.
• Assist in preparation of weekly and ad-hoc payment runs for both electronic and check payments.
• Review and process employee expense reimbursements and ensure policy compliance.
• Assist with vendor inquiries and statement reconciliations.
• Support month-end close activities, including AP accrual preparation.
• Maintain accurate electronic AP records for audit purposes.
• Maintain vendor master data and supporting documentation.
• Perform research and analysis on vendor accounts as needed.
• Contribute to the preparation and maintenance of AP-related standard operating procedures.
• Ensure recurring expense tracker is updated with relevant actions taken to ensure timely processing of recurring invoices.
• Maintain log of invoices that are awaiting approval or are awaiting issue resolution.
• Support the wider finance and accounting team with any requests for AP related information.
• Assist the team on any initiatives to improve processes within the AP function.
• Assist with any ad-hoc tasks or special projects as needed.
• Maintains regular attendance including being at work, being at work, being on time to work and working full shifts.
• Other duties as assigned.

Benefits

• Big jobs and stretch assignments.
• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product.
• Equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree