Accounts Payable Specialist
About The Position
We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment processing, maintaining vendor relationships, and supporting month-end close and financial operations. The ideal candidate will bring 7–10 years of accounts payable experience, strong organizational skills, and the ability to work independently in a fast-paced environment. Experience within the fashion, apparel, consumer goods, or wholesale industry is strongly preferred.
Requirements
- 7–10 years of progressive accounts payable experience
- Strong understanding of AP processes, reconciliations, and general accounting principles
- Advanced experience with QuickBooks required
- Strong Microsoft Excel skills required
- Ability to manage multiple priorities and meet deadlines with strong attention to detail
- Excellent communication and problem-solving skills
- Ability to handle confidential financial information professionally
Nice To Haves
- Experience in fashion, apparel, wholesale, or consumer products industry
- Familiarity with inventory and production-related invoice processing
- Experience working in a small to mid-sized business environment
Responsibilities
- Process high-volume invoices accurately and efficiently
- Perform three-way matching of invoices, purchase orders, and receiving documentation
- Review and verify coding, approvals, and supporting documentation
- Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations
- Maintain vendor records, W-9s, and payment documentation
- Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner
- Monitor AP aging and follow up on outstanding items
- Assist with month-end and year-end closing processes
- Reconcile vendor statements and general ledger accounts
- Support audits by preparing documentation and responding to requests
- Assist with accruals and expense reporting as needed
- Maintain accurate electronic and physical filing systems
- Partner with internal departments including Operations, Production, Sales, and Warehouse teams to resolve invoice and payment issues
- Identify opportunities to improve AP workflows and internal controls
- Support implementation or optimization of accounting systems and procedures
- Ensure compliance with company policies and accounting best practices
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
