Accounts Payable Specialist

Bradford White•Middleville, MI

7d•Onsite

About The Position

The Accounts Payable Specialist is responsible for reviewing and investigating invoices, responding to internal and external payment requests, maintaining supplier base and processing vendor payments. This role involves ensuring timely and accurate processing of invoices, preparing checks, reconciling bills, and maintaining vendor files. The specialist will also be responsible for entering new suppliers into the ERP system, processing invoices, and ensuring they match purchase orders. Additionally, the role requires reviewing reports for discrepancies, reconciling packing slips, entering approved wire payments, and contacting vendors to reconcile statements. Under direct supervision, the specialist may perform entry-level bookkeeping and accounting tasks, including preparing bills, invoices, statements, and vouchers for payment, and ensuring all documents are processed within the appropriate accounting period.

Requirements

0-2 years’ experience accounts payable experience.
High School Diploma required
Highly organized with strong attention to detail.
Excellent data entry skills
Strong verbal and written communications skills.
Excellent computer skills with thorough knowledge of Word, Excel, Microsoft Outlook.
Good record keeping and investigative skills
Strong customer service attributes.

Nice To Haves

Experience in a manufacturing accounting environment a plus.
Associated degree in accounting, business or related experience preferred

Responsibilities

Ensures timely and accurate processing of invoices; prepares checks for signature and communicates to vendors
Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files.
Enters new suppliers into ERP; completes New Supplier Form, W9; enters ACH information, as required
Receives hard copy or electronic invoices; enters invoices into ERP and ensures that the invoice matches to the Purchase Order
Reviews invoices for exceptions such as missing Purchase Orders; sends invoices on for approval and follows up with approvers to maintain current
Records/files invoices and pend for payment based on supplier terms
Review reports for aged receipts missing corresponding invoices; determine causes, resolve/reconcile differences; review receipts for duplications; reconcile packing slips to purchase orders
Enters approved wire payments in the banking system
Contacts vendors as necessary to reconcile statements and payment vouchers
Under direct supervision, performs entry-level bookkeeping and accounting tasks; may perform duties necessary for preparing bills, invoices, statements, and vouchers for payment
Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers; ensure documents being processed are included in the appropriate accounting period.