Accounts Payable Specialist

Ethic Tech, LLC•Huntsville, AL

2d•Onsite

About The Position

Ethic Tech, LLC is seeking a detail-oriented Accounts Payable Specialist to support the day-to-day accounts payable and employee expense reimbursement functions. This position is responsible for processing vendor and subcontractor invoices, coordinating invoice approvals, administering travel and expense reimbursements, and ensuring accurate and timely payment processing in accordance with company policies and procedures.

Requirements

Minimum of 5 years of experience in accounts payable, expense reporting, or accounting support functions
Experience with Unanet required
Strong understanding of accounts payable processes and expense reimbursement procedures
Knowledge of basic accounting principles and financial recordkeeping
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to prioritize tasks and meet deadlines
Strong communication and customer service skills
Proficiency with Microsoft Office Suite, particularly Excel
Ability to handle sensitive and confidential information with professionalism and discretion
Ability to work independently and collaboratively within a team environment
Must possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced government contracting environment.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or related field preferred
Experience working in a government contracting environment preferred

Responsibilities

Receive, review, and process accounts payable invoices from vendors and subcontractors
Coordinate invoice approvals with budget holders and management personnel
Track outstanding invoices and follow up to ensure timely approvals and processing
Import and record invoices within the Unanet
Prepare weekly open accounts payable reports for review by the Director of Accounting
Process vendor and subcontractor payments in accordance with established payment schedules
Review, audit, and process employee travel and expense reimbursement reports for accuracy and policy compliance
Verify supporting documentation and ensure proper coding and allocation of expenses
Maintain accurate accounts payable files and records in accordance with company retention requirements
Respond to vendor and employee inquiries regarding invoices, payment status, and reimbursements
Assist with month-end closing activities related to accounts payable and expense reporting
Support internal and external audit requests by providing the requested documentation and reports
Ensure compliance with company policies, government contracting requirements, and internal controls
Assist with process improvements and workflow efficiencies related to accounts payable and expense management
Perform other related duties as assigned