Accounts Payable Specialist

College of St. Scholastica, Inc. • Duluth, MN

12d • Onsite

About The Position

The Accounts Payable Specialist is responsible for accounts payable and administering p-cards in accordance with college policies. Ensures accurate and timely processing of invoices, p-card reconciliation, and supports internal financial operations.

Requirements

• Associate’s Degree in Accounting, Finance, or like field; OR minimum of four (4) years of professional experience in accounting or like field
• Perform independent research and analysis to resolve issues.
• Practices of reviewing financial documents for completeness, accuracy, and compliance.
• Knowledge of financial record-keeping and budget practices and techniques, including financial analysis
• Knowledge of principles and practices of accounting (GAAP) and auditing financial documentation and transactions.
• Communicate effectively in oral and written forms.
• Prior experience in accounts payable or general accounting preferred
• Experience with ERP systems (Banner preferred)
• Proficiency in Microsoft Excel and general computer applications
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Ability to utilize tact, discretion, and independent judgment within established guidelines.

Nice To Haves

• Bachelor's Degree in Accounting, Finance, or like field
• Experience processing invoices, reconciling p-cards and expense reimbursements
• Experience working with applicable laws, codes, and regulations.

Responsibilities

• Serve as the department’s P-Card Administrator: Issue and manage P-Cards in accordance with college policy. Reconcile P-Card transactions monthly; ensure all receipts and justifications are properly submitted. Train faculty and staff on appropriate P-Card usage and compliance requirements. Monitor spending limits and flag/report any policy violations to appropriate oversight offices.
• Review incoming invoices for accuracy, proper approval, and correct accounting coding
• Communicate with internal departments to obtain necessary approvals or missing information
• Communicate with vendors to request invoices, clarify discrepancies, and provide payment status updates
• Match invoices to purchase orders and verify receipt of goods or services
• Enter invoices into the ERP system in a timely and accurate manner
• Maintain organized electronic filing and archiving of invoice documentation
• Review vendor statements to reconcile payments and identify outstanding or missing invoices
• Investigate and resolve discrepancies related to invoices, payments, and vendor accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree