Accounts Payable Specialist

Hubbard-Hall, Inc.•Waterbury, CT

3d•Onsite

About The Position

Hubbard Hall Inc is seeking a highly organized, detail-orientated accounts payable specialist who will be responsible for the daily AP functions for the entire business. This position is a non-supervisory position that reports directly to the Accounting Supervisor.

Requirements

Three to five years’ experience in Accounts Payable. (Directly related business courses may be substituted equally for up to six (6) months experience); OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Ability to perform a volume of numerical work with speed and accuracy, to make mathematical computations with or without mechanical assistance
Time management skills with the ability to multitask.
Working knowledge of bookkeeping theories, practices, and accepted office procedures.
Good familiarity with Excel spreadsheet software, with the ability to maintain and set-up accounting worksheets on a computer.
Ability to prepare financial and other records in a systematic, neat, legible manner.
Ability to handle ambiguity and remain tactful.

Nice To Haves

Bachelor’s or Associates degree in Accounting or Finance preferred.

Responsibilities

Manage accounts payable workflow using company ERP system.
Assemble and match up all inventory invoices with purchase orders utilizing ERP Rapid Payables module.
Accurately review, code, and process vendor invoices.
Review and reconcile invoice discrepancies.
Address and respond to vendor inquiries.
Print, scan, and obtain approval for invoices when necessary.
Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling accounts.
Prepare annual tax filing Form 1099s.
Assist with other ad-hoc projects based on the business needs.
Handle incoming and outgoing mail for the entire company and distribute into proper mailboxes; greeting of guests at front door.
Cross-train with accounts receivable.
Other duties as assigned.