Accounts Payable Specialist

CoolIT Systems • Calgary, AB

9d • Onsite

About The Position

CoolIT Systems is a leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers, designing and manufacturing solutions used by the largest tech companies globally. Founded in Calgary, Alberta in 2001, the company has been recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and has received Deloitte Fast 50 Clean Technology and Fast 500 awards. As demand for generative AI, high performance computing, and cloud solutions expands, CoolIT Systems is experiencing rapid growth and is seeking an organized and detail-oriented Accounts Payable Specialist to join their finance team. This role is responsible for managing and processing accounts payable transactions, ensuring accuracy and timeliness in financial operations. Experience in a manufacturing environment will be valuable for collaborating with cross-functional teams, optimizing processes, and contributing to the organization's financial health.

Requirements

• Minimum 3 years experience in Accounts Payable – full cycle (entry to payment and reconciliations) with complex ERP experience and proficiency in MS Excel skills (Pivot Tables, Lookups).
• Experience working within a multi-currency environment with multiple legal entities.
• Advanced knowledge of accounts payable best practices, procedures and internal controls.

Nice To Haves

• Experience in a manufacturing environment
• Experience with NetSuite (or equivalent ERP system).

Responsibilities

• Process and manage invoices, expense reports, and vendor payments.
• Verify and reconcile account statements and discrepancies.
• Maintain accurate records of financial transactions and supporting documentation.
• Ensure compliance with company policies and accounting principles.
• Prepare and process weekly payment runs.
• Assist with month-end and year-end close procedures.
• Respond to vendor inquiries and resolve any issues related to accounts payable.
• Collaborate with other departments to ensure smooth financial operations.
• Provide support during audits and assist in resolving any discrepancies.

Benefits

• Vacation and flex days
• Paid company-wide shutdown during the holiday season
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending
• Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus
• Company-funded RRSP contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed