Accounts Payable Specialist (2005)

BAKERRIPLEY•Houston, TX

1d•Onsite

About The Position

The Accounts Payable Specialist will be responsible for accurately and timely entering and processing vendor invoices and check requests. This role involves matching invoices to purchase orders and receiving documents, flagging discrepancies, and ensuring all documentation is complete and properly approved. The specialist will maintain organized electronic records, manage Concur receipts, assist with payment runs, and respond to vendor inquiries. Additionally, the role supports month-end close activities and collaborates with various departments.

Requirements

Associate's Degree in Business or Accounting
3 – 5 years related experience or training, or equivalent combination of education and experience

Nice To Haves

4-6 years related experience or training, or equivalent combination of education and experience

Responsibilities

Enter and process vendor invoices and check requests accurately and timely.
Match invoices to purchase orders and receiving documents; flag discrepancies for review, such as coding and amounts.
Ensure all invoices and check requests include proper supporting documentation; such as approval, receipts, packing slip, and PO.
Update and maintain pending invoices status; contact Agency employees and/or vendors to resolve pending issues.
Scan and save all invoice documentation into the PaperLess system.
Maintain organized electronic records in a paper-less environment.
Manage and provide support for Concur receipts.
Assist with weekly payment runs (checks and ACH).
Respond to basic vendor inquiries with professionalism and follow-up (NOTE: internal/external staff).
Assist Account Payable Specialist and other program staff as needed.
Support month-end close activities related to accounts payable.
Follow company policies, procedures, and internal controls.
Work closely with accounting, purchasing, and agency personnel.