About The Position
The Accounts Payable Specialist is responsible for managing all aspects of accounts payable in a fast-paced, detail-oriented, nonprofit environment. This role ensures timely and accurate invoice processing, proper approvals, budget verification, and compliance with accounting standards and grant regulations. The Accounts Payable Specialist maintains high standards of customer service and data integrity, in alignment with AmeriCorps guidelines and uniform guidance.
Requirements
- Associate degree in business or accounting, or equivalent work experience
- 3+ years of accounts payable or general accounting experience
- Strong written and verbal communication skills
- High attention to detail with accurate invoice processing and data entry
- Proficiency in Microsoft Excel and experience with financial systems/databases
- Ability to research and resolve discrepancies independently
- Able to manage multiple priorities and deadlines
Responsibilities
- Review, code, and enter vendor invoices with proper documentation, approvals, and budget coding.
- Prepare and process payments (checks and ACH) on schedule; monitor due dates to avoid late fees.
- Verify expenditures meet grant guidelines and assist in tracking against program budgets.
- Maintain audit-ready documentation for all transactions and assist with audits and financial reviews.
- Ensure adherence to organizational accounting procedures, internal controls, and AmeriCorps grant policies.
- Maintain accurate vendor records, including W-9s and contact information.
- Respond to vendor inquiries and resolve payment issues promptly.
- Process and distribute year-end IRS Forms 1099 and 1096.
- Collaborate with program staff to secure approvals and budget codes; resolve discrepancies in documentation.
- Support grant accountants with documentation for reimbursements and reporting.
- Assist with monthly and year-end closings, including accounts payable aging and reconciliations.
- Generate accounts payable reports for finance and program teams.
- Recommend and implement process improvements for efficiency and compliance.
- Assist with bi-weekly payroll processing and serve as backup support for payroll administration.
Benefits
- Medical
- HSA
- Dental
- Vision
- FSA
- Life
- Disability
- PTO
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
