Accounts Payable Specialist

Swarmer•Austin, TX

1d•Hybrid

About The Position

Swarmer is seeking a detail-oriented and motivated Accounts Payable Specialist to support AP operations across its U.S., Estonia, and Poland entities. This role is ideal for someone early in their accounting career looking to learn and grow in a fast-paced, global environment. The AP Specialist will be responsible for invoice processing, vendor payments, employee reimbursements, and maintaining accurate financial records. The position also involves supporting process improvements and adapting to evolving systems and workflows. A partial overlap with European working hours is required for global collaboration.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or related field preferred
1–2 years of Accounts Payable, accounting, or related experience (internships welcome)
Basic understanding of accounting principles and AP processes
Strong attention to detail and organizational skills
Comfortable working with spreadsheets and financial systems
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong communication skills and willingness to collaborate across global teams
Eagerness to learn and grow within an accounting organization
Availability for partial overlap with European working hours
Detail-oriented with strong accuracy and follow-through
Positive attitude and willingness to learn new systems and processes
Organized and able to prioritize tasks effectively
Adaptable and comfortable in a changing environment
Team player with strong communication and collaboration skills
Proactive problem-solver with a customer-service mindset

Nice To Haves

Familiarity with ERP or AP systems (such as Ramp, Tipalti, Rillet, or similar) is a plus

Responsibilities

Process vendor invoices accurately and timely across multiple entities
Assist with vendor payments and help ensure AP deadlines are met
Support vendor onboarding and maintain accurate vendor records
Help manage employee reimbursements and corporate credit card transactions
Assist with multi-currency transactions and proper expense coding
Respond to vendor inquiries and help resolve payment issues
Support month-end close activities, including reconciliations and AP reporting
Maintain organized documentation and records for audits and compliance purposes
Collaborate with Accounting, Finance, and international team members on AP-related processes
Assist with maintaining and improving AP workflows and procedures
Ensure compliance with company policies and internal controls
Adapt to evolving systems, tools, and business processes