Accounts Payable Specialist

The Staffing Alternative•Oakville, ON

13d

About The Position

We are currently seeking an AP Officer to join our finance team. Be part of our finance transformation as we modernize and strengthen our accounts, payable operations and general ledger integrity. Reporting to the Finance Manager, Operations & Controls, you'll manage the complete purchase-to-pay cycle, maintain the general ledger, and ensure robust financial controls across our multi-site operations. This role combines technical accounting expertise with vendor relationship management and compliance oversight. This is more than a job—it's a career accelerator.

Requirements

Successful completion of studies in accounting, finance, business administration, or related field
3-5 years' experience in accounts payable, general ledger accounting, or similar finance role
Strong understanding of accounting principles, journal entries, and reconciliations
Demonstrated experience with full AP cycle including three-way matching and payment processing
Advanced proficiency in Excel and ERP systems. Comfortable with accounting software and payment platforms
Exceptional accuracy in data entry, reconciliation, and financial controls
Strong interpersonal skills for vendor liaison and internal stakeholder coordination

Responsibilities

Process supplier invoices including data entry, coding, and approval routing
Perform three-way matching of purchase orders, goods receipts, and invoices
Resolve invoice discrepancies and coordinate with purchasing and operations teams
Prepare weekly payment runs ensuring optimal cash management and payment terms compliance
Execute payment processing via cheque, EFT, and wire transfer
Maintain vendor statement reconciliations and resolve outstanding items
Respond to vendor enquiries regarding payment status, remittance advice, and account matters
Monitor aged AP reports and coordinate with Finance Manager on payment prioritization
Process expense reimbursements and ensure compliance with company policies
Support month-end AP accruals and cut-off procedures
Maintain vendor master data including contact information, payment terms, and banking details
Process new vendor setup requests with appropriate documentation and approvals
Coordinate annual vendor information updates
Monitor duplicate vendor records and maintain data integrity
Build and maintain professional relationships with key suppliers
Support vendor performance reviews and periodic vendor analysis
Prepare and post journal entries for accruals, prepayments
Perform monthly balance sheet account reconciliations
Support month-end close process including schedules preparation and variance analysis
Maintain fixed asset register including additions, disposals, and depreciation calculations
Process intercompany transactions and reconciliations
Assist with annual audit preparation including schedules and supporting documentation
Monitor general ledger for unusual items and investigate discrepancies
Support budget versus actual analysis and reporting
Administer corporate credit card program including cardholder management and limit reviews
Review and code monthly corporate card transactions
Ensure receipt compliance and follow up on missing documentation
Analyze corporate card spending patterns and identify policy violations
Coordinate with cardholders on expense report submissions and queries
Maintain T&E policy compliance and provide guidance to employees
Compile Monthly IDS reports and manage credit card provider portal
Ensure compliance with AP approval workflows and segregation of duties requirements
Document AP and GL procedures and maintain process documentation
Identify opportunities for AP automation and process efficiency improvements
Participate in systems transformation projects affecting AP and GL processes
Support Finance Manager with ad-hoc analysis and special projects
Monitor key AP and GL metrics including cycle times and accuracy rates