Accounts Payable Specialist

ECS Ltd•Chantilly, VA

16d

About The Position

The Accounts Payable Specialist will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor payments, maintaining strong financial records, and supporting month-end closing activities. The Accounts Payable Specialist plays a critical role in resolving discrepancies, supporting audits, and contributing to process improvements while maintaining compliance with GAAP an internal policies.

Requirements

Associate or bachelor's degree in accounting, finance, or related field or an equivalent combination of education and experience.
Minimum 3 years of experience working in an accounts payable role.
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
Strong understanding of basic accounting principles.
Advanced Excel skills (VLOOKUP, pivot tables, formulas).
Excellent attention to detail and organizational skills.
Strong communication and customer service abilities.
Exceptional multitasking capabilities and ability to meet deadlines while maintaining accuracy.
Solid ability to manage financial responsibilities effectively with a high degree of professionalism.
Dependable and reliable.

Responsibilities

Prepare accounting reports and provide support with accounts receivable responsibilities.
Record, reconcile, and balance transactions within accounting systems and software.
Maintain and update accounts receivable documentation as needed.
Process customer payments as needed through Integrated Receivables.
Monitor, manage, and respond to general AR inquiries.
Investigate and verify account discrepancies by gathering and analyzing supporting documents and information.
Process and record Billpay transactions accurately and in a timely manner.
Manage BillPay inbox and handle all incoming inquiries.
Maintain organized historical records for accurate reporting.
Perform weekly and monthly account reconciliations.
Contribute to the development and implementation of process improvements.
Assist with bank reconciliation process.
Support audits by providing necessary documentation and explanations.
Assist with month-end closing activities, including preparing AR-related journal entries and reports.
Ensure accuracy and compliance with GAAP and internal policies.
Collaborate with other departments to resolve payment discrepancies and assist with process improvements.
Support ad-hoc financial projects and contribute to process improvement initiatives.
Perform other duties as assigned.