Accounts Payable Specialist
About The Position
The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing and reporting of vendor invoices and payments across business units. This role audits invoice submissions, prepares journal entries, ensures policy and regulatory compliance, and provides support across multiple systems. This position is aligned within the Operations department, supporting invoicing and payment processes tied to transportation and logistics activity (including third-party brokerage). The role partners closely with Operations, Logistics, and carrier teams to validate invoice accuracy, resolve discrepancies, and ensure alignment with pricing agreements and shipment details. This position handles sensitive and confidential financial information with a high degree of discretion and integrity.
Requirements
- High school diploma or equivalent experience
- 2+ years of experience in accounts payable, finance, or a related field
- Strong attention to detail and ability to work in a fast-paced, high-volume environment
- Ability to manage multiple systems and navigate complex processes
- Strong problem-solving skills and ability to resolve discrepancies
Nice To Haves
- Experience supporting transportation, logistics, or brokerage operations
- Familiarity with invoice validation tied to shipments (e.g., TL, LTL, or similar)
- Experience working with ERP or accounting systems (e.g., Microsoft AX2012, D365, Oracle, SAP)
- Intermediate Excel skills and comfort working with data and reports
Responsibilities
- Review and verify invoice data, ensuring proper coding, approvals, and compliance with company policies and contracts
- Enter account information and prepare journal entries for invoice payments, corrections, and adjustments with strong attention to detail
- Reconcile vendor statements and direct debit transactions, resolving discrepancies with internal teams and external vendors
- Review journal submissions from departments (e.g., Operations, Logistics) for accuracy; post completed entries and return discrepancies for correction
- Manage the AP invoice mailbox, preparing and routing incoming invoices for proper entry and order assignment
- Validate invoices against supporting documentation (e.g., bills of lading, shipment details, pricing agreements) to ensure accuracy
- Research and resolve invoice variances, exceptions, and disputes in partnership with carrier and operations teams
- Support compliance and reporting processes, including researching outstanding payments and coordinating required documentation (e.g., unclaimed property reporting)
- Maintain compliance with internal financial controls, federal regulations, and audit requirements
- Assist with vendor onboarding and maintenance, including verifying payment and tax information
- Validate reporting data to ensure accuracy and integrity across multiple systems
- Support training, onboarding, and cross-training initiatives within AP functions and participate in special projects as assigned
Benefits
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Generous paid time off, holidays, and personal leave
- Life insurance, disability coverage, and employee assistance programs
- Professional development and growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
