Accounts Payable Specialist - CarDon and Associates

CarDon & Associates•Bloomington, IN

About The Position

The Accounts Payable Specialist at CarDon and Associates Corp plays a critical role in managing the company's financial obligations by ensuring timely and accurate processing of invoices and payments. This position is responsible for maintaining strong vendor relationships through effective communication and resolving discrepancies promptly. The specialist will oversee account reconciliation activities to guarantee the accuracy of financial records and support month-end and year-end closing processes. By managing accounts payable transactions and maintaining the general ledger, this role contributes to the overall financial health and compliance of the organization. The ideal candidate will be detail-oriented, organized, and capable of working collaboratively within the finance team to support operational efficiency.

Requirements

Associate's degree or 5+years of accounts payable experience.
Previous office experience in accounting functions is required; experience with Microsoft Dynamics preferred.
Must possess and demonstrate the ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality.
Excellent attention to detail and organizational skills.

Nice To Haves

Knowledge of regulatory compliance related to accounts payable.
Strong analytical and problem-solving skills.
Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

Performs accounting operations that may include, but not be limited to payables, check requests, Sales tax processing, check runs and Positive Pay reporting.
Follows operational policies for assigned duties and performs related operations according to the time frames established.
Interact frequently with accounting personnel and administrative staff to carry out duties.
Assure that appropriate supporting documentation is provided when required.
Verifies authorization when required for all processes performed.
Cross-trains other staff as directed to assure continued services during absences.
Participates in administrative staff meetings and attends other meetings as needed.
Keeps abreast of all changes, memos, and communications related to duties.
Maintains effective systems and accurate record keeping for each accounting area managed.
Processes corporate invoices, reconciles with statements, and communicates with other personnel as needed regarding missing invoices or coding questions.
Verifies correct coding and authorization of invoices according to the General Ledger Chart of Accounts and accounting procedures.
Communicates effectively with inquiries from vendors to resolve issues.
Captures, indexes, and migrates operating invoices to buildings in the web-based invoice mgt system as required.
Import invoices into the accounting system for payment selection.
Processes Corporate check requests for postage meter, employee reimbursements, and other requests.
Scans all required supporting documentation.
Processes sales tax reports and complete coupons provided by state.
Assures coupons and payments are mailed in time to meet deadlines.
Reviews Medical Claims and Transportation invoices for facility responsibility and patient payer type.
Communicates with facilities and vendors to ensure timely payment of charges that are facility responsibility.
Train/Review Transportation policies with facilities.