Accounts Payable Specialist

Financial Statement Services, Inc•Santa Ana, CA

13d•$25 - $35•Onsite

About The Position

FSSI, a leading document outsourcing company with over 45 years of experience servicing Fortune 500 companies, is seeking an Accounts Payable Specialist. This role is crucial for managing the company's accounts payable function and providing support to the accounting department. The primary responsibilities include processing vendor invoices, maintaining accurate financial records, and ensuring timely and correct payments to vendors. The ideal candidate will possess strong attention to detail, excellent organizational skills, and effective communication abilities to interact with both internal teams and external partners. This is a full-time, onsite position located in Santa Ana, CA, operating Monday through Friday.

Requirements

High School diploma or equivalent is required.
Two to three years of AP experience and training, or equivalent combination of education and experience.
Effective written and verbal communication skills to all levels of management and coworkers.
Working knowledge of MS Word and Excel.
Strong organizational and prioritization skills.
Demonstrates analytical and problem-solving skills.
Team player and collaborates with other departments in the organization.
Able to work efficiently with minimal supervision.

Nice To Haves

Knowledge of Accounting Software, experience with NetSuite is a plus.
Experience with AP automation software is preferred.

Responsibilities

Receive and review invoices from vendors.
Match invoices with purchase orders and verify receipt of goods and services.
Enter invoices into the accounting system, ensuring timely and accurate processing.
Ensure accurate coding of expenses under purchase orders and vendor bills.
Verify accuracy, completeness, and approval for payment.
Prepare and process timely payments via credit card, check, ACH, or Wire.
Schedule and track payment dates to ensure timely payments to vendors.
Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
Assist in recording and reconciling credit card transactions.
Set up and maintain vendor accounts in the accounting system.
Ensure compliance with company policies and procedures.
Support the accounting team during month-end and year-end close processes.
Provide support for external audits and reviews.
Provide administrative assistance to the accounting department as needed.
Assist in correspondence, reports, and other documents.
Assist with special projects and other accounting tasks as assigned.