Accounts Payable Specialist
About The Position
At Boys & Girls Clubs of Whatcom County, our work is about giving young people safe, supportive places to learn, grow, and belong. With four Clubhouses and four licensed care center campuses, we are the largest provider of youth programming in Whatcom County-and we're growing. We're looking for a part-time Accounts Payable Specialist who is organized, dependable, and takes pride in getting the details right. This role is a key part of the Finance team, ensuring that bills are processed accurately and on time so our Clubhouses, care centers, and programs have the resources they need to serve kids. Reporting to the VP of Finance, you'll own the organization's full accounts payable cycle-from receiving and coding invoices through approvals, payments, and vendor recordkeeping. You'll also administer staff purchase cards and expense reimbursements and provide support during the monthly close process.
Requirements
- Highly organized and detail-oriented.
- Takes ownership and follows through.
- Enjoys creating order and consistency in financial processes.
- Can work independently and manage recurring deadlines.
- Exercises sound judgment with confidential financial information.
- Communicates clearly and professionally with colleagues and vendors.
- Understands the importance of accuracy when multiple programs, sites, and funding sources are involved.
- Wants their work to contribute to something bigger than a balance sheet.
Responsibilities
- Own the full accounts payable process across all Clubhouse and licensed care sites.
- Review, code, route, and process invoices accurately and timely.
- Maintain accurate vendor records and payment documentation.
- Administer staff purchase cards and expense reimbursements.
- Ensure expenses are appropriately coded to the correct program, site, and funding source.
- Support monthly financial close and related reconciliation activities.
- Communicate with vendors and internal teams to resolve questions and discrepancies.
- Handle confidential financial information with care and sound judgment.
- Maintain a consistent, reliable processing rhythm within a part-time schedule.
Benefits
- Low or no cost childcare for most employees registered with MERIT
- Employee assistance program (free to all employees)
- Paid holidays (8 for Full-Time and 5 for Part-Time) + 1 self-selected holiday per year
- Medical insurance for Full-Time (employee pays $81/month for employee only coverage)
- Dental insurance for Full-Time (base plan paid 100% by BGCWC for employee only coverage)
- Vision insurance for Full-Time (plan paid 100% by BGCWC for employee only coverage)
- Life Insurance/Supplemental/Spouse/Children Insurance available (50% of life insurance premium paid by BGCWC) for Full-Time employees
- Long Term Disability (50% of premium paid by BGCWC) for Full-Time employees
- No weekend work
- Sick Days accrual per WA State Sick Leave Law for part-time employees
- 401k plan after 60 days (up to 6% match after 1 year of service)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
