Accounts Payable Specialist (Crestview FL)

TEL Staffing & HR•Crestview, FL

3d•Onsite

About The Position

TEL Staffing is now hiring for an Accounts Payable Specialist for a company based out of Crestview, FL. This role involves processing and entering vendor invoices, ensuring timely payments, maintaining vendor records, and assisting with month-end closing tasks. The specialist will also be responsible for ensuring compliance with company policies and supporting audits. Effective communication with various stakeholders and maintaining organized records are key aspects of this position.

Requirements

High school diploma or equivalent required
2 years of accounts payable or general accounting experience preferred
Strong attention to detail and accuracy
Ability to manage deadlines and prioritize tasks in a fast-paced environment
Proficiency with accounting software and Microsoft Excel
Strong organizational and communication skills
Must pass a Pre-employment drug screen AND Background check before starting

Nice To Haves

Associate degree in accounting or finance preferred

Responsibilities

Process and enter vendor invoices for multiple associations in the accounting system
Review invoices for accuracy, proper coding, and required approvals
Match invoices to contracts, purchase orders, or work orders when applicable
Prepare and process weekly check runs and electronic payments
Ensure timely payment of recurring expenses (utilities, management fees, service contracts, etc.)
Maintain accurate vendor records, including W-9s and payment information
Respond to vendor inquiries regarding payments, statements, and discrepancies
Reconcile vendor statements and resolve outstanding issues
Assist with month-end closing tasks related to accounts payable
Ensure compliance with company policies, association budgets, and internal controls
Support audits by providing documentation and explanations as requested
Communicate effectively with community managers, board members, and vendors
Maintain organized digital and physical records for all payable transactions
Review accounts payable reports for accuracy prior to month-end financial preparation and ensure all invoices are properly recorded in the correct accounting period
Assist with preparation of month-end financials by confirming payables, accruals, and vendor balances are accurate for financial reporting