Accounts Payable with Spanish

WNS Global Services

About The Position

The Accounts Payable Specialist manages the end-to-end accounts payable process, including invoice processing, vendor master data, payment processing, and Travel & Expense (T&E) claims. The role ensures that company obligations are recorded and settled accurately and on time while maintaining compliance with internal controls, company policies, accounting standards, and statutory tax requirements. The position also handles purchase order confirmation, invoice and payment exceptions, tax reporting and payments, vendor and employee queries, reconciliations, month-end accruals, reimbursements, and audit documentation. It works with internal stakeholders, vendors, Treasury, Finance Controllers, and other teams to resolve issues and maintain accurate records.

Requirements

At least 2 years of experience in Accounts Payable.
Fluency in Spanish at a minimum B2 level and good command of English.
Bachelor’s degree in Finance, Accounting, or a related field, or equivalent experience.
In-depth knowledge of invoice processing, payments, vendor master data, and T&E claims.
Strong understanding of accounting principles and internal controls.
Proficiency in ERP systems such as Microsoft D365 or equivalent, and MS Excel.
High attention to detail and strong analytical skills.
Effective communication skills for managing internal and external stakeholders.
Ability to manage multiple priorities and meet tight deadlines.

Nice To Haves

Experience in shared services or multinational environments.

Responsibilities

Process and confirm purchase orders, identify discrepancies between purchase requisitions, purchase orders, and confirmations, and resolve them.
Record confirmed purchase order details in ERP systems and notify internal stakeholders of changes.
Process PO and non-PO invoices according to three-way matching requirements and internal controls.
Validate invoice accuracy, completeness, tax compliance, and vendor details.
Post approved invoices and credit notes with appropriate GL, cost center, and project coding.
Prepare, validate, and execute payment proposals using methods including ACH, wire, cheque, AP card, direct debit, and bank transfer.
Review and resolve payment exceptions, blocked vendors, advances, and reconciliations.
Coordinate payment approvals with Treasury and Finance Controllers.
Generate and distribute remittance advice to vendors.
Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals.
Create and maintain vendor accounts in accordance with documentation and verification standards.
Perform invoice audits and quality checks, report findings, and recommend process improvements.
Respond to vendor and internal queries about invoices, payments, tax documentation, and account status within defined SLAs.
Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues; route requests to appropriate internal teams in compliance with SOX and internal controls.
Prepare month-end accrual reports and post accrual journal entries.
Perform GR/IR and vendor statement reconciliations and debit balance analysis.
Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments.
Maintain accurate documentation to support audits and compliance reviews.
Validate and report expense-related tax data in required formats.
Process reimbursement and advance payments, including urgent manual payments when approved.
Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements.
Maintain accurate records and supporting documentation for audit and regulatory purposes.