Accounts Payable Specialist

Greenpoint Technologies • Bothell, WA

11d • Onsite

About The Position

This is a temporary role, employed through an agency. The Accounts Payable Specialist is responsible for executing day-to-day accounts payable transactions in accordance with company policies, internal controls, and accounting standards. This role focuses on accurate and timely invoice processing, vendor maintenance, and payment preparation in a high-volume environment.

Requirements

• A full understanding of AP processes is required.
• Proven ability to process a high volume of invoices accurately and efficiently.
• Confident in asking questions, ability to follow instructions and share feedback as needed.
• Strong analytical skills and proficiency with accounting software and MS Suite.
• Ability to work well independently and cross-functionally as part of an established and growing team.
• Strong sense of ethics, character and interpersonal skills.
• Experience with full-cycle procure to pay process.
• Ability to communicate effectively with vendors and internal stakeholders.
• Ability to meet deadlines and adapt to changing priorities.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime when necessary.

Nice To Haves

• Experience in a manufacturing environment is preferred.
• Experience working for a US government contractor and understanding allowable cost requirements under DFARs, FARs and CAS is beneficial.

Responsibilities

• Process vendor invoices, including data entry, validation, and full 3-way matching as required, resolving any discrepancies with relevant stakeholders.
• Review invoices and expense claims for unallowable costs in accordance with established policies and escalate exceptions as required.
• Assist in preparation of weekly and ad-hoc payment runs for both electronic and check payments.
• Review and process employee expense reimbursements and ensure policy compliance.
• Assist with vendor inquiries and statement reconciliations.
• Support month-end close activities, including AP accrual preparation.
• Maintain accurate electronic AP records for audit purposes.
• Maintain vendor master data and supporting documentation.
• Perform research and analysis on vendor accounts as needed.
• Contribute to the preparation and maintenance of AP-related standard operating procedures.
• Ensure recurring expense tracker is updated with relevant actions taken to ensure timely processing of recurring invoices.
• Maintain log of invoices that are awaiting approval or are awaiting issue resolution.
• Support the wider finance and accounting team with any requests for AP related information.
• Assist the team on any initiatives to improve processes within the AP function.
• Assist with any ad-hoc tasks or special projects as needed.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Other duties as assigned.

Benefits

• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product.
• We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree