Accounts Payable Specialist

Towne Family of Companies•McHenry, MD

1d•Onsite

About The Position

The Accounts Payable Specialist will manage high-volume AP functions, including ACH, wire, and check payments for multiple companies across various states. This role involves handling complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions. The specialist will also ensure compliance with internal controls, tax regulations in multiple states, and 1099 processing. Key responsibilities include analyzing expense reports and invoices for proper general ledger coding, analyzing budget reporting, auditing credit card expenses, processing tax payables and returns, and ensuring accurate and timely processing of operating and escrow payables. The role also involves filing invoices, ensuring proper remittance, processing month-end and year-end reporting, identifying opportunities for AP process streamlining, and adhering to federal laws related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).

Requirements

Associates degree, or higher, in business, accounting, or finance
Proficiency in Microsoft suite as well as accounting software such as QuickBooks or Oracle
Basic knowledge of GAAP
Strong communication and teamwork skills
High level of organization with ability to multitask

Nice To Haves

Notary license
General knowledge of escrow accounting
Experience in real estate, property management, or other multi-location industries
Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)
Experience implementing or optimizing AP automation tools

Responsibilities

Manage high-volume AP functions, including ACH, wire, and check payments for multiple companies across various states
Handle complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions
Ensure compliance with internal controls, tax regulations in multiple states, and 1099 processing
Analyze expense reports and invoices to ensure proper general ledger coding
Analyze budget reporting to ensure expenses are in line with forecasted figures
Audit and maintain credit card expenses and cardholder compliance
Process tax payables and returns along with annual registrations across multiple states in accordance with government deadlines
Ensure operating and escrow payables are processed accurately and timely
Filing invoices as needed to ensure clear documentation
Ensuring proper remittance to all paid parties
Process all month end and year end reporting required
Identify opportunities to streamline AP processes and improve
Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA)
Other duties as assigned