Accounts Payable Specialist

School Administrative Unit 70•Hanover, NH

1d•Onsite

About The Position

SAU 70 is seeking a detail-oriented Accounts Payable Specialist to join our Business Office. Serving the Hanover, Dresden, and Norwich School Districts, this role administers the day-to-day processing of computerized and manual accounting transactions. Position begins immediately, open until filled. Benefits for this position can be found in the Administrative Support Standard Benefits. This position has an hourly pay range of $26.91 - $31.00, depending on experience. Please visit the Information for New Hires page for more.

Requirements

Associate’s Degree in Accounting or relevant experience
Two (2) years of relevant experience
Strong understanding of accounts payable, and basic bookkeeping principles
Excellent organizational and time-management skills
Strong communication skills and ability to work cross-functionally
Proactive problem solver with a strong attention to detail
Ability to thrive in a fast-paced, agile environment
Strong analytical skills (ability to research, identify issues and problem solve)
Basic knowledge of accounting and 1099/1042 reporting requirements
Ability to maintain confidentiality at all times
Ability to remain calm in difficult situations
Ability to understand and follow oral and/or written policies, procedures and instructions
Lift up to 10 lbs: Frequently required
Lift 11 to 25 lbs: Occasionally required
Carry up to 10 lbs: Frequently required
Reach above shoulder height: Occasionally required
Reach at shoulder height: Occasionally required
Reach below shoulder height: Occasionally required
Keyboarding: Frequently required
Gross Manipulation: Frequently required
Bending: Occasionally required
Squatting: Occasionally required
Crouching: Occasionally required
Sit: up to 3 consecutive hours
Stand: up to 3 consecutive hours
Walk: up to 1 consecutive hour
Effectively exchange and receive information and instructions, and respond to inquiries
Communicate with with others
Observe students and staff to ensure safety.
Ability to work with staff, students, parents, and the community

Nice To Haves

Lift 25 to 50 lbs: Rarely required
Lift over 50 lbs: Not required
Carry 11 to 25 lbs: Rarely required
Carry 26 to 50 lbs: Not required
Carry over 50 lbs: Not required
Push/Pull: Rarely required
Fine Manipulation: Not required
Twisting: Not required
Crawling: Not required
Kneeling: Not required
Climbing: Not required
Balancing: Rarely required

Responsibilities

Assist in maintaining a professional, friendly, positive, and respectful work atmosphere with an emphasis on teamwork, and provide effective and timely direct service to school and District stakeholders as needed or requested.
Process purchase orders, payment requests, and related procedures ensuring accuracy and compliance with applicable federal & state laws and District policies.
Process and pay shared account statements such as Amazon, American Express, and Staples.
Process bills, invoices, purchase orders, credit memos, and vendor payments.
Reconcile credit cards and vendor statements.
Coordinate preparation of internal and external reports and provide oversight for AP including quarterly and year-end reporting, including preparation and submission of 1099s.
Process accounts payable wire transfer transactions and check distribution.
Establish procedures for reconciliation and payment of statements and agreements.
Develop, maintain & configure comprehensive internal controls for administrative regulations related to accounts payable, and the accounts payable cycles, ensuring all processes align with District policies and GAAP and other industry best practices.
Evaluate, develop, and make recommendations for systems & process enhancements focusing on increased efficiency and accuracy within the SAU AP function.
Provide training and assistance to building level faculty and other staff related to the purchase order process and accounts payable, in relation to the accounting and financial software and systems, ensuring accuracy and compliance.
Work with support staff and administration to investigate and provide information to resolve discrepancies or problems.
Responsible for accounts payable vendor maintenance and entering new vendors.
Responsible for maintaining files ensuring compliance with district policies and federal and state record keeping requirements.
Assist with preparation of documents for annual audits.
Report network issues to IT and work in conjunction with them to ensure productivity.
Contact software customer service with any issues related to the accounting software program.
Assist with vendor communication, general departmental questions, and purchase order maintenance.
Provide back-up support to Payroll Specialist.
Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.
Any and all other duties as assigned