Accounts Payable Specialist

EBSCO Industries Inc•Panama City Beach, FL

1d•Onsite

About The Position

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach. Alys Beach is seeking an experienced Accounts Payable Specialist for the Accounting team. This is a new position located at Alys Beach to work directly with the Development and Construction Department. Job Cost experience is preferred as well as the ability to work independently, and with a team, in a fast-paced and high volume environment with an emphasis on accuracy and timeliness.

Requirements

High school diploma required
3+ years of Accounts Payable experience as a primary focus
Ability to interact with employees, vendors, and subcontractors in a professional manner
Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking on a daily basis
Thorough understanding of accounts payable, job cost and general ledger accounting systems and procedures, financial chart of accounts, and corporate accounting processes
Outstanding organizational, interpersonal, and communication (written and verbal) skills
Strong analytical and problem-solving skills
Intermediate to advanced skills with Microsoft Office

Nice To Haves

college coursework in accounting preferred
Job Cost Accounting experience preferred
Experience with Notice To Owner and Lien Releases desired
Experience with, or proficiency in, SAGE 300CRE software a plus

Responsibilities

Review all invoices, purchase orders, and subcontract billings for appropriate documentation prior to electronic routing for review and approval
Prioritize and process all invoices, purchase orders, and subcontract billings to the appropriate job cost and general ledger codes
Request and track all documentation to process the setup of new vendors and subcontractors in accordance with corporate accounting requirements
Verify and maintain current liability, workers compensation, and auto insurance certificates for all vendors and subcontractors
Respond to all vendor invoice and subcontractor pay application inquiries. Reconcile vendor statements and research and correct discrepancies
Posting and reconciling job cost with payables posted at headquarters and monthly credit card charges
Respond to all notice to owners and lien releases
Working on special projects
Assist in accounting month-end closings and other projects as needed