Accounts Payable Specialist

FitzGerald Financial Group - Division of TowneBank Mortgage•Gatlinburg, TN

2d•Onsite

About The Position

The Accounts Payable Specialist will manage high-volume AP functions, including ACH, wire, and check payments for multiple companies. This role involves handling complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions. The specialist will also ensure compliance with internal controls, tax regulations in multiple states, and 1099 requirements. Key responsibilities include analyzing expense reports and invoices for proper general ledger coding, analyzing budget reporting to ensure expenses align with forecasts, and auditing/maintaining credit card expenses. The role also entails processing tax payables and returns, annual registrations, and ensuring accurate processing of operating and escrow payables. Filing invoices, ensuring proper remittance, and processing month-end and year-end reporting are also crucial. The specialist will identify opportunities to streamline AP processes and improve efficiency, while adhering to federal laws, rules, and regulations, including AML and BSA. Other duties as assigned.

Requirements

Associates degree, or higher, in business, accounting, or
Proficiency in Microsoft suite as well as accounting software such as QuickBooks or
Basic knowledge of
Strong communication and teamwork
High level of organization with ability to

Nice To Haves

Notary license
General knowledge of escrow
Experience in real estate, property management, or other multi-location
Advanced Excel skills (pivot tables, VLOOKUPs, data analysis).
Experience implementing or optimizing AP automation

Responsibilities

Manage high-volume AP functions, including ACH, wire, and check payments for multiple companies across various
Handle complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions.
Ensure compliance with internal controls, tax regulations in multiple states, and 1099
Analyze expense reports and invoices to ensure proper general ledger
Analyze budget reporting to ensure expenses are in line with forecasted
Audit and maintain credit card expenses and cardholder
Process tax payables and returns along with annual registrations across multiple states in accordance with government
Ensure operating and escrow payables are processed accurately and
Filing invoices as needed to ensure clear
Ensuring proper remittance to all paid
Process all month end and year end reporting required by
Identify opportunities to streamline AP processes and improve
Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA)
Other duties as assigned