Accounts Payable Specialist

Aston Carter•Irvine, CA

8h•Onsite

About The Position

Work with the industry's trusted leader in commercial door installation and service! This company is expanding their finance team and looking for a detail‑driven Accounts Payable Specialist to join their Irvine, CA headquarters. This is an opportunity to be part of a stable, growing company where your accuracy, organization, and problem‑solving skills will directly support our nationwide operations. If you thrive in a fast‑paced environment and enjoy contributing to a collaborative, people‑focused culture, we’d love to meet you. The Accounts Payable Specialist will manage the full-cycle accounts payable process in a high-volume environment, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively within a supportive, team-oriented accounting department.

Requirements

2+ years of experience in full-cycle accounts payable
Ability to process 300+ invoices weekly with experience in 3-way matching
Experience with applying coding to the correct GL
Proficient with Excel (pivot tables and VLOOKUPS)

Nice To Haves

Bachelor's degree in accounting, finance, economics, or other related field of study

Responsibilities

Manage a full-cycle accounts payable desk with responsibility for all stages of the AP process.
Review invoices for appropriate general ledger (GL) coding, sales tax accuracy, and proof of product or service delivery across various office locations.
Perform purchase order (PO) matching, including 3-way matching and batching of invoices, POs, and receiving documents.
Prioritize payment of invoices based on vendor terms to ensure timely and accurate payments.
Monitor and manage an electronic inbox for incoming invoices and related AP correspondence.
Process monthly employee expense reports in accordance with company policies.
Reconcile monthly vendor statements, research discrepancies, and resolve issues in a timely manner.
Handle high-volume invoice processing of up to approximately 1,500 invoices per month.
Prepare and process accounts payable checks to vendors, including AP accruals as needed.
Complete and process electronic fund transfers (EFTs) and support credit card processing and related data entry.
Assist with month-end close activities related to accounts payable as needed.
Support process improvement, automation, and implementation initiatives within the accounts payable function.
Maintain strong vendor relationships through professional and timely communication.
Communicate effectively with internal stakeholders, demonstrating excellent written and verbal communication skills.