Finance - Accounts Payable Specialist @ LSC

Moses Lake School District 161•Moses Lake, WA

1d•Onsite

About The Position

This position processes invoices and issues payments for the school district; does related work as required. This position also maintains vendor accounts and records. It coordinates and oversees the activities during the purchasing process, including the oversight of purchase orders, payment and accounting monitoring, and invoice follow-up. The role analyzes and monitors internal, economic, and trends to forecast cost-effective vendor purchasing. The work is performed under the general supervision of the Director of Finance.

Requirements

High School diploma or G.E.D. equivalent.
Knowledge of the principles and practices of accounting in a school district.
Knowledge of the state WSIPC Skyward system or similar large-scale financial system.
Knowledge of business office procedures and practices related to job function.
Ability to effectively use computer applications such as Word, Excel, and Google applications.
Willingness to successfully upgrade skills in order to meet changing job conditions.
Ability to independently solve problems within assigned areas of responsibility.
Ability to communicate effectively both orally and in writing and maintain effective working relationships with district employees and vendors.
Ability to maintain the confidentiality of sensitive information.
Three (3) years of accounts payable experience using various computer applications, or any combination of education/experience/training which provides the applicant with the knowledge, skills, and abilities required to perform the duties and responsibilities listed.

Nice To Haves

Associates or Bachelor's degree with an emphasis in accounting/computer applications preferred.

Responsibilities

Manage the order cycle, processing in a timely and accurate manner to include: Order acknowledgment, validation/integrity check of order (internal/external customers)
Ensure amendments to orders are actioned.
Approves and monitors POs in accordance with guidelines set forth.
Prepare and monitor purchase orders by verifying specifications and price; obtaining and suggesting recommendations for supplier use to ensure cost-effectiveness.
Provides purchase order and procurement training district wide
Prepare cost analysis reports.
Maintain the purchasing policy and ensure that all purchases adhere to the policy. This includes the monitoring and oversight on the use of the MLSD credit cards and all other charge accounts.
Collaborate with warehouse staff to monitor inventory and supply usage.
Receive invoices, determine applicable compensating use tax charges, if any.
Obtain authorization to pay invoices, including verification of receipt of goods and services.
Record invoice payment against the appropriate purchase order.
Research and resolve invoice discrepancies and issues.
Enter data for accounts payable warrant batches.
Reconcile batch total reports to detail invoices.
Group accounts payable batches by warrant process date, generate warrants, payment vouchers, and accounting reports.
Maintain district vendor files; add new vendors; update vendor information as needed, and obtain W-9’s.
Filing of annual 1099’s
Plan and direct accounts payable processing to meet timelines.
Reconcile vendor statements.
Contact vendors to resolve discrepancies.
Responsible for maintaining accounts in current and correct status.
Submit warrant register to the Board Secretary for approval by the Board of Directors at each regularly scheduled board meeting.
Works with Director of Finance on account coding and budgeting.
Confers with and answers accounts payable questions from district employees.
Maintain current knowledge of WSIPC procedures and operations.
Complies with department policies and procedures.
Attends meetings, conferences, and workshops as requested and authorized.
Operate as district procurement specialist
State use tax reporting
Unclaimed property
Other related duties as assigned.