Accounts Payable Specialist - Hybrid

Cherry Bekaert•Upper Marlboro, MD

4d•Hybrid

About The Position

We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships.

Requirements

2+ years of accounts payable or general accounting experience
Strong understanding of full-cycle AP processes, including invoice matching and payment processing
Experience working with purchase orders and high-volume invoice processing
Familiarity with accounting systems and ERP platforms
Proficiency in Microsoft Excel and general computer skills
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to communicate effectively with vendors and internal teams
Problem-solving mindset with the ability to handle discrepancies independently and collaboratively

Nice To Haves

Experience in a high-volume, multi-location environment
Exposure to automated AP systems or invoice processing tools
Demonstrated ability to improve processes or implement best practices within AP

Responsibilities

Process weekly accounts payable, including preparation of payment packets and digitization of supporting documentation
Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents
Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing
Enter vendor invoices into the accounting system and assign appropriate payment dates
Code expenses to predefined general ledger (GL) accounts
Track vendor payments and consolidate invoices into the payables module
Follow up with vendors to obtain missing invoices and reduce uninvoiced PO balances
Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders
Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts
Administer weekly check and ACH payment runs
Print checks, match invoices, attach supporting documentation, and route for approval
Maintain organized filing systems for invoices, payment records, and vendor documentation
Distribute and reconcile petty cash while maintaining accurate records
Support ad hoc projects and special requests as needed
Identify and recommend accounts payable process improvements and best practices