Accounts Payable Specialist - Invoice Processing

Trident Seafoods Corporation•Seattle, WA

8d•$28 - $34•Hybrid

About The Position

The Accounts Payable Specialist - Invoice Processing is responsible for accurately and promptly processing high volumes of purchase order (PO) and non-PO supplier invoices. The role validates invoices, matches PO invoices against purchase orders and receiving documentation, researches and resolves discrepancies, and reviews vendor statements to identify missing invoices, credits, duplicate items, and other outstanding activity. The specialist works with Procurement, Receiving, business approvers, vendors, and Accounts Payable colleagues while following company policies, approval requirements, and internal controls. The position also maintains invoice records and supporting documentation, responds to vendor and internal inquiries, supports month-end and year-end close, identifies recurring processing issues and recommends improvements, and cross-trains on Accounts Payable processes. It is based at Trident’s Support Center in Seattle’s Ballard neighborhood. The position is on-site, with the option to work remotely on Fridays.

Requirements

At least 2 years of accounts payable invoice processing experience in a high-volume environment, including PO and non-PO invoices.
Working knowledge of accounts payable principles, invoice validation, PO matching, and vendor statement reconciliation.
Experience with accounting software, ERP systems, and electronic invoice workflow tools, and ability to research invoice, purchase order, receipt, and payment history.
Strong understanding of accounts payable/general ledger systems and procedures, including financial chart of accounts.
Proficiency in Microsoft Office Suite, particularly Excel, and ability to research transactions across ERP and invoice workflow systems.
Detail-oriented, professional, and reliable.
Strong organizational, time-management, problem-solving, research, resolution, and data-analysis skills.
Ability to manage multiple conflicting priorities.
Knowledge of basic accounting principles.
Ability to work independently and as part of a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
Clear and effective written and verbal communication and strong interpersonal skills.

Nice To Haves

Experience working with SAP and invoice workflow tools such as OpenText/VIM.
Associate's or bachelor's degree in accounting, finance, business, or a related field, or an equivalent combination of education and relevant experience.

Responsibilities

Process high-volume PO and non-PO invoices accurately and within established service-level and close deadlines.
Review invoices for required information, coding, supporting documentation, approvals, taxes, payment terms, and compliance with company policies and internal controls.
Match PO invoices against purchase orders and receiving documentation.
Research and resolve quantity, price, receipt, duplicate invoice, and other matching exceptions with Procurement, Receiving, requestors, and vendors.
Route non-PO invoices to the correct approvers.
Review and reconcile vendor statements against Accounts Payable records to identify missing invoices, unapplied credits, duplicate items, outstanding balances, and other discrepancies.
Follow up on missing invoices, credits, unresolved statement items, and aged exceptions.
Research invoice history and workflow to determine invoice status, prior processing, approvals, payment status, and appropriate next actions.
Respond promptly and professionally to vendor and internal inquiries about invoice status, discrepancies, payment timing, and documentation.
Maintain accurate invoice records and supporting documentation for audit trails and internal and external audit requests.
Support month-end and year-end close by prioritizing invoice processing, resolving exceptions, and identifying invoices or liabilities requiring follow-up.
Identify recurring invoice-processing issues and recommend improvements to matching accuracy, exception reduction, and processing efficiency.
Cross-train on Accounts Payable processes and provide backup support to the invoice processing team as needed.

Benefits

Discretionary/performance-based incentives may be available to eligible full-time employees.
Medical, dental, and vision insurance plans.
Optional HRA/HSA.
Telemedicine.
Employee assistance and wellness programs.
Disability programs.
Basic life and AD&D coverage.
401(k) plan with company match.
Paid time off; full-time employees initially receive 20 days per year, adjusted based on relevant experience and prorated based on hire date.
10 paid holidays each year.
Paid parental leave.
Commuter programs.