Accounts Payable Specialist

CUAnswers • Grand Rapids, MI

1d • Onsite

About The Position

The Accounts Payable Specialist is responsible for processing and supporting the organization’s accounts payable functions in an accurate, timely, and efficient manner. This role ensures invoices, expense reports, and vendor payments are properly reviewed, approved, coded, and processed in accordance with company policies and accounting procedures. The Accounts Payable Specialist works closely with internal departments and external vendors to resolve discrepancies, maintain positive vendor relationships, and support overall financial operations.

Requirements

• High school diploma, GED, or equivalent work experience required.
• 1–2 years of office experience with a focus on accounts payable, bookkeeping, or general accounting functions.
• Knowledge of basic accounting principles and accounts payable procedures.
• Experience working with accounting and expense management software; experience with Business Central preferred.
• Strong attention to detail and accuracy in data entry, reconciliation, and financial recordkeeping.
• Ability to reconcile invoices, statements, credit memos, and account balances efficiently.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities and meet deadlines in a fast-paced, high-volume environment.
• Excellent verbal and written communication skills, including the ability to compose correspondence and other materials as directed.
• Strong interpersonal and customer service skills with the ability to collaborate professionally across departments and with external vendors or clients.
• Ability to maintain confidentiality and exercise discretion when handling sensitive financial or company information.
• Comfortable performing both accounting and administrative support responsibilities in a team-oriented environment.
• Ability to operate standard office equipment including telephone systems, photocopiers, fax machines, and PC workstations.
• Regular and predictable attendance required.
• Commitment to embracing and supporting the company mission and the seven cooperative principles of a cooperative.

Nice To Haves

• experience with Business Central preferred

Responsibilities

• Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Ensuring outstanding balances are updated with credit memos that are due.
• Paying employees by receiving and verifying expense reports using company-specific accounting software.
• Verifying vendor accounts by reconciling monthly statements and related transactions.
• Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network.
• Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition.
• Confirming subcontractor billed working hours, bonuses, and projects.
• Support daily administrative operations including mail handling, document filing, team inbox management, office coordination, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED