Accounts Payable Specialist

Grandpa Joes Candy Shop•Pittsburgh, PA

11d•Onsite

About The Position

Grandpa Joe's Candy Shop is seeking an experienced AP Specialist at our Robinson Township, PA, National Operations, Support & Distribution Center. This role offers opportunities for advancement and professional development within a growing business. The ideal candidate will be able to make their mark by contributing to the company's success through learning, collaboration, and seeing the direct impact of their work. You will join a supportive, collaborative, and passionate team that values community involvement.

Requirements

Proficiency in Microsoft Office, particularly Excel.
Experience with QuickBooks or similar accounting software.
Organized and task-oriented.
Relevant experience with 3-5 years in a similar role preferred.
Ability to jump in and be busy.

Nice To Haves

Associate degree or higher is preferred.

Responsibilities

Manage a full-cycle AP process in a digital environment, including invoice intake, 3-way-match of PO/receiver/invoice, coding, data entry, approvals, and payments.
Monitor the AP inbox and respond to vendor requests in a timely and professional manner.
Prepare work to be accomplished by gathering and sorting documents and related information.
Ensure timely and accurate vendor Aging reports.
Maintain vendor relationships and resolve discrepancies.
Monitor and enforce internal controls around disbursements.
Complete and submit Monthly Sales Tax Returns.
Complete and submit B&O Tax Returns as needed.
Support month-end and year-end close processes.
Reconcile subledgers to the general ledger.
Prepare reports on cash flow, aging, and payables.
Prepare weekly financial reports for the Controller.