Accounts Payable Specialist

R+L Carriers•Ocala, FL

11d

About The Position

The Accounts Payable Specialist will be responsible for establishing and maintaining relationships with vendors, performing due diligence, auditing and processing invoices, reconciling vendor statements, and investigating discrepancies. This role also involves assisting the financial reporting/accounting team with month-end and year-end close tasks, creating reports, and ensuring compliance with accounts payable policies and procedures. The specialist will also be expected to analyze workflows and recommend improvements.

Requirements

High school Diploma or GED required
Proficient in data entry functions
Must be organized, have keen attention to detail, and be accurate
Must have unmatched customer service and problem-solving skills
Must be able to take ownership, prioritize, and complete multiple tasks with strong time management
Must be able to meet vendor payment and issue resolution deadlines
Must possess the ability to use critical thinking skills and information analysis when making independent decisions
Must have initiative to improve upon current processes and contribute solutions and constructive feedback
Must possess adaptability to adjust priorities based on the flux of business workload
Must possess strong communication skills, both written and oral, and inter-personal skills, with the ability to clearly professionally communicate with people in all levels of the organization
Ability to work under pressure and meet deadlines while maintaining a positive attitude
Proficiency with Microsoft Office Suite
Ability to read, write, and speak English fluently

Nice To Haves

Associates degree a plus
Previous logistics, transportation, domestic or international experience a plus
Knowledge of accounts payable standard operating policies and procedures
Knowledge of McLeod, FRONT and AP auditing software such as NAVIX a plus
Ability to read, write, and speak Spanish fluently a plus

Responsibilities

Establish and maintain relationships with vendors and other departments utilizing multiple communications platforms such as phones, email, messaging and TMS systems
Perform due diligence tasks to ensure all vendors and documents are legitimate
Audit and collaborate with other departments to ensure accuracy of vendor profiles across multiple company platforms
Audit and compare multiple documents with vendor and order information for compliance with contract terms
Prepare and process invoices for payment accurately and timely
Reconcile vendor statements and transactions to ensure records are accurate and current
Effectively investigate and resolve invoices and order discrepancies with vendors within timebound expectations
Assist financial reporting/accounting team to provide information, documentation and reports as requested
Assist with month-end and year-end financial close tasks
Create reports and collaborate with multiple departments to reduce inaccuracies and improve efficiency
Comply with accounts payable policies and procedures framework, analyze workflow and recommend improvements