Accounts Payable Specialist

NEBRASKALAND INC•New York, NY

13d•Onsite

About The Position

The Accounts Payable Specialist will be responsible for processing high volumes of vendor invoices in the ERP system with accurate GL coding, proper department or project allocation, and full three-way matching (PO, receiving record, and invoice). This role involves identifying, investigating, and resolving invoice discrepancies by collaborating with Procurement, Logistics, Receiving, and vendors. The specialist will also prepare and manage payment journals and payment files for ACH, wire, and check payments in accordance with internal approval workflows and company policies. Additionally, they will create, maintain, and update vendor records, including tax documentation, payment terms, and banking information. Effective communication with vendors and internal stakeholders is crucial, as is ensuring compliance with internal controls, company policies, and regulatory requirements. The role supports audits by providing required documentation and explanations. Proficiency in ERP systems, Microsoft Teams, and Microsoft Office tools, including advanced Excel functions, is necessary for accurate reporting and efficient accounts payable operations.

Requirements

Minimum of two (2) years of experience in an accounts payable role within a high-volume environment.
Demonstrated ability to accurately process 200 or more invoices per week while meeting deadlines.
Strong analytical and problem-solving skills with exceptional attention to detail and accuracy in financial processing.
Excellent organizational skills with the ability to manage multiple priorities, work under pressure, and handle sensitive financial information.
Strong written and verbal communication skills, with a collaborative mindset and the ability to build effective working relationships with internal teams and vendors.
Experience working in high-volume, multi-entity, or complex accounts payable environments.
Familiarity with ERP or accounting systems
Strong Excel skills, including pivot tables, LOOKUP functions, and advanced filtering.
Ability to adapt quickly to new systems, processes, and priorities in a fast-paced environment.
Positive, solution-oriented approach with strong interpersonal skills and a collaborative team mindset.

Responsibilities

Process high volumes of vendor invoices in the ERP system with accurate GL coding, proper department or project allocation, and full three-way matching (PO, receiving record, and invoice).
Identify, investigate, and resolve invoice discrepancies by collaborating with Procurement, Logistics, Receiving, and vendors.
Prepare and manage payment journals and payment files for ACH, wire, and check payments in accordance with internal approval workflows and company policies.
Create, maintain, and update vendor records, including tax documentation, payment terms, and banking information.
Communicate effectively with vendors and internal stakeholders, managing multiple inboxes related to invoices, payments, and inquiries.
Ensure compliance with internal controls, company policies, and regulatory requirements, and support audits by providing required documentation and explanations.
Utilize ERP systems, Microsoft Teams, and Microsoft Office tools, including advanced Excel functions, to support accurate reporting and efficient accounts payable operations.