Accounts Payable Specialist

PacificSource • Springfield, OR

5d • Onsite

About The Position

Responsible for reviewing, validating, and processing for multiple entities. This position requires comprehensive knowledge of AP workflows, and a strong understanding of company policies. In addition to operational processing, the role supports training other AP staff, resolving escalated discrepancies, and maintaining compliance standards.

Requirements

• Minimum of 4 years of accounts payable experience, demonstrated ability to review transactions, train peers, and resolve complex issues.
• Workday experience preferred.
• Advanced understanding of accounts payable operations, expense workflows, vendor management, and ERP navigation.
• Requires high proficiency in Workday and strong knowledge of policy application, exception handling, and payment processing.
• Stoop and bend.
• Sit and/or stand for extended periods of time while performing core job functions.
• Repetitive motions to include typing, sorting and filing.
• Light lifting and carrying of files and business materials.
• Ability to read and comprehend both written and spoken English.
• Communicate clearly and effectively.

Nice To Haves

• Associate's degree in accounting, business, or a related field preferred.
• In lieu of a degree, at least 5 years of directly relevant AP experience required.

Responsibilities

• Validating and processing invoices, reviewing expense reports, creating settlement runs, printing checks and ensuring banking files are sent and received timely.
• Review and audit AP transactions for accuracy, legitimacy, and adherence to company policy.
• Assist with training other AP team members, providing guidance and feedback.
• Resolve discrepancies in employee expense reports and credit card activity.
• Assist in communication with managers and employees to resolve policy compliance.
• Review settlement runs to ensure readiness and proper documentation.
• Perform review of expense reports to ensure accuracy and compliance with company policies.
• Review exception transactions and resolve timely and escalate as necessary.
• Review work queues and resolve approval issues in a timely manner.
• Manage shared mailbox and ensure correspondence is returned timely and invoices are uploaded to Workday promptly.
• Respond to complex vendor inquiries and reconcile vendor statements using Workday.
• Review and approve vendor refunds, provider payments, and member reimbursements.
• Upload invoices via Workday ad hoc and Supplier Invoice EIB tools.
• Assist with Workday upgrade testing as requested.
• Support team with process improvement initiatives.
• Support preparation for month end analysis, 1099 and escheatment.
• Participate in audit preparation and assist with reconciliation-related inquiries.
• Help define and enforce AP best practices.
• Meet department and company performance and attendance expectations.
• Follow all confidentiality and compliance standards.
• All other duties as assigned.

Benefits

• Our Values We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business: We are committed to doing the right thing. We are one team working toward a common goal. We are each responsible for customer service. We practice open communication at all levels of the company to foster individual, team and company growth. We actively participate in efforts to improve our many communities-internally and externally. We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community. We encourage creativity, innovation, and the pursuit of excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree