Accounts Payable Specialist

Palm Beach State College•Lake Worth, TX

23h•Onsite

About The Position

This role is responsible for reviewing invoices and processing payments. The specialist collaborates with internal and external stakeholders to ensure adherence to payment processes and procedures and analyzes financial records, including variance analysis.

Requirements

Associate’s degree and two years of related experience; OR High school diploma or GED and four years of related experience
Knowledge of Microsoft Office Professional or similar application
Knowledge of Check printing and payment processing
Skilled in resolving conflicts between individual needs and requirements of the organization
Skilled in attention to detail while maintaining effective time and task management
Skilled in performing with a high degree of accuracy
Ability to research information for problem solving
Ability to effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
Ability to process complex problems encountered using knowledge acquired through training and experience
Ability to interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Regular physical attendance required

Nice To Haves

Knowledge of Cloud-based ERP systems such as Workday
Knowledge of Accounts Payable best practices
Knowledge of Accounting software
Knowledge of Banking systems such as CashPro
Skilled in Accounting with a specialization in fund accounting
Skilled in Advanced Microsoft Excel operations

Responsibilities

Creates, submits, and settles Automated Clearing House (ACH), direct deposit, and check payments.
Initiates and processes payments using various payment methods including ad-hoc payments, expense payments, third-party payments, and card payments.
Processes unclaimed property payments.
Collaborates with departments to determine the status of outstanding checks, sends notification letters, and cancels and reissues payments as needed.
Creates, submits, and processes bank inquiries.
Reviews and processes electronic wire transfers.
Processes stop-payment requests for checks.
Prepares, maintains, and reviews various financial reports based on internal and external requests and business needs.
Maintains the electronic filing system.
Saves and retrieves records and files, and scans documents into the system for audit purposes.
Acts as liaison among departments, functions, or groups, within and outside the College and communicates information through various methods to appropriate personnel and others.
Provides guidance within area of expertise.
Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions.
Maintains current knowledge of field or profession.
Travels to training workshops, conferences, meetings, and professional events outside of college locations, as needed.
Assists in the testing of new or changed end-user products in an integrated systems environment.
Performs other job-related duties as assigned.

Benefits

Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
Tuition fee waiver at PBSC
Tuition reimbursement
Degree recognition award
Educational leave
Public Service Loan Forgiveness institution
Medical insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Parental leave
Vacation
Sick leave
Holidays
Spring and winter breaks offering additional paid time off
Potential remote or hybrid opportunities
Wellness programs
Apps related to stress management, nutrition, meditation
Leadership programs
Professional learning workshops
State retirement plan options
Voluntary 403(b) and 457 plans