Accounts Payable Specialist

SCAN Health Insurance•Long Beach, CA

3d•Hybrid

About The Position

Responsible for maintaining and processing Accounts Payable for all SCAN entities and the related subdivisions in a timely and accurate manner. This role involves inputs A/P invoices into the Oracle ERP system, reviewing general ledger coding, and verifying invoice amounts against budget. The specialist will perform monthly capitation check printing, review and audit Concur expense reports for compliance, and coordinate with other departments for payment processes. They will maintain payment registers, print and verify A/P checks, audit consulting files, and communicate with vendors regarding payment status. Additionally, the role is responsible for monthly vendor reconciliation, providing documentation for month-end close, ensuring correct GL account coding, and assisting with auditor requests and special projects. The position also requires active support of SCAN's vision, mission, and strategic goals, along with other assigned duties. The company is seeking individuals who are curious about AI and its potential to transform operations.

Requirements

High School Diploma or equivalent experience required.
PC Skills including: Email, Word, Excel
Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
Thorough knowledge and good understanding of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to interact with employees and vendors in a professional manner
Must be well organized and a self-starter
Possess strong organizational and time management skills
Strong communication skills, both written and verbal
Detail oriented, professional attitude and reliable
Ability to interface with various levels of management across the organization

Nice To Haves

Associate's degree or equivalent experience in Accounting or Accounts Payable preferred.
Oracle ERP Accounting Software Preferred
SAP Concur Application/Software Preferred

Responsibilities

Inputs A/P invoices into the Oracle ERP system.
Reviews g/l coding and verify invoice amounts as well as budget vs. non-budget.
Performs monthly capitation check printing from Oracle ERP.
Reviews and audits Concur out-of-pocket and credit card expense reports to ensure proper supporting documentation and policy compliance.
Coordinates with the Claims department and other team members in the Finance department to administer the check void, trace, or stop payment process.
Maintains payment registers, prints A/P checks, and verifies accuracy of payments, vendors, invoice numbers, and addresses.
Audits consulting files (1099 vendors) and verifies check requests against signed agreements.
Communicates with requestors and vendors regarding the inquiries on payment status.
Responsible for monthly vendor reconciliation with the AP Aging report.
Provides the invoices and supporting documentations for prepaid asset, fixed asset purchase and other transactions to assist the Finance month-end close.
Works with GL accountant(s) to ensure accruals are correct for assigned departments.
Communicates with assigned departments to ensure all invoices are coded to the proper GL account number and are submitted in a timely manner.
Provides reports for auditors, analysis, and special projects as assigned.
Actively support and advance SCAN’s vision, mission, and strategic goals.
Other duties as assigned.

Benefits

Base salary range: $23.51 to $34.03 per hour
Robust Wellness Program
Generous paid-time-off (PTO)
Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday
Excellent 401(k) Retirement Saving Plan with employer match and contribution
Robust employee recognition program
Tuition reimbursement
An opportunity to become part of a team that makes a difference to our members and our community every day!
A competitive compensation and benefits program
An annual employee bonus program
Excellent Retirement Savings program
A work-life balance